HR Generalist

VEOLIA MIDDLE EAST RECYCLING L.L.C; Abu Dhabi; On-site; AED 100,440 - 200,880; Full time

Job summary

VEOLIA MIDDLE EAST RECYCLING L.L.C is seeking an HR Administrator in Abu Dhabi to manage recruitment, payroll, training and general administration in line with organizational goals. The role requires handling visas, permits, insurance, and employee records while ensuring compliance with UAE laws.

The ideal candidate has an MBA in HR or equivalent and 3+ years of UAE HR experience. Strong communication and organizational skills are essential for success in this role.

Qualifications

• MBA (HR) or equivalent preferred.
• Experience in UAE HR is desirable.
• Strong knowledge of UAE Labour Law and local regulations.

Responsibilities

• Oversee Recruitment, Payroll, Training & Development, and administration for HR department.
• Coordinate visa, permits, and labour contracts with PROs and employees.
• Maintain and audit employee records in HCM system and ensure data accuracy.

Skills

HR administration

Payroll coordination

Visa processing

Communication

Organization

Education

MBA (HR)

Tools

HCM software

Microsoft Office

Job description

Job Purpose

The position is responsible to overall manage and support the Recruitment, Payroll, Training & Development, PR Coordination, File Management, Fleet Management, Group Insurance and General Core Administration activities of the HR department aligned with the organizational goals and strategies.

Duties and Responsibilities

• Track and timely coordinate with the PRO to apply and renew Trade Licenses and other government permits as required for the smooth running of the business; ensure compliance with local regulations.
• Identify training needs, design and execute technical certification training programs, update and maintain centralized regional training database and records in HCM System; conduct training gap analysis, arrange evaluation of effectiveness and training budget.
• Coordinate with all departments to organize and schedule internal, external and e-learning training programs and maintain records.
• Plan and implement all assigned HR initiatives of Veolia Group, organize events and activities for employee engagement.
• Maintain professional and technical knowledge through continuous learning by attending educational workshops, training, and e-learning programs; reviewing professional publications and benchmarking best practices.
• Manage general administration including office, camp and facility management; verify all PRO and Camp expense statements; manage HR petty cash.
• File all assigned HR confidential company documents, manage Employee Personnel File and audit by authorities.
• Track and coordinate with PRO and Camp Boss to apply and renew visas, medical, EID, labor contracts, visa stamping, certificate attestation per UAE labor law and other government formalities; ensure timely communication with employees.
• Manage Group medical insurance, life, disability and workmen of DXB and AUH renewals; initiate new employee insurance registration, renewal and cancellation, including medical emergency claim; liaise for workmen compensation claims with HSE.
• Coordinate procurement via BC365 for PQ and PO for all HR and camp expense.
• Manage fleet car rentals for renewal and record keeping.
• Prepare and update Job Descriptions and Organograms.
• Prepare required monthly and other MIS KPI, HSE report as assigned.
• Arrange air ticket for exit employees, new staff onboarding, training and hotel booking.
• Ensure 100% data accuracy in HCM software and organize improvement initiatives; engage in HR data analysis.
• Apply and renew tenancy contracts and other agreements of offices, yards, and camps in coordination with PROs.
• Support departments to add activities to trade license, issue permits, gate passes, represent company in embassies and consulates if required.
• Coordinate with PRO to support and ensure all required documentation for labor or audits/inspections from government authorities.
• Support employee separation and exit clearance, perform exit payroll and final settlement from HCM system, and communicate to employees; also organize visa cancellation and arrange air ticket if applicable.
• Support and timely update all HR policy and procedures; prepare official letters including salary certificates, memos and circulars.
• Maintain ethical conduct and report any violations affecting health, safety, environment, ethics, or company reputation.
• Perform any other tasks as assigned based on business requirement.

Job Specifications

• Education: Preferably MBA (HR) or equivalent from an accredited University.
• Professional Certification: HRM, SPHR, CIPD or similar HR certifications may add value.
• Specialized Knowledge: UAE Labor Law and local rules and regulations.
• Skills: Strong communication, organizational, leadership, man management, strong data analytical, interviewing, self-starter.
• Computer Skills: Computer literate (Microsoft Word, Excel, email, internet, etc.).
• Personal Characteristics: Team player, honest, self-confident, disciplined, highly organized and able to prioritize tasks.
• Experience: At least 3 years of relevant work experience in the HR department of a reputed company in UAE.
• Working Conditions: Needs to work more independently; standard hours of work; sometimes required to work extended hours.
• Physical Requirements: Expected to dress professionally, as per company standards.