Admin Manager

DESERT FACE TRADING LLC; Dubai; On-site; AED 120,000 - 150,000; Full time

Job summary

DESERT FACE TRADING LLC is seeking an experienced Senior HR Coordinator to oversee daily operations and manage end-to-end HR processes. The ideal candidate should possess a strong knowledge of UAE HR procedures and have hands-on experience with Dubai government portals.

This position requires someone organized and proactive, capable of managing multiple responsibilities while ensuring compliance with UAE labor regulations. Responsibilities include overseeing recruitment, onboarding, and employee records management.

Qualifications

• Minimum 5 years of experience in HR and Administration within the UAE.
• Strong knowledge of UAE Labour Law and HR best practices.
• Hands-on experience with Dubai government portals.

Responsibilities

• Coordinate and manage the complete employee lifecycle.
• Prepare and maintain HR documents such as offer letters and contracts.
• Ensure compliance with UAE Labour Law and company policies.
• Handle attendance, leave records, and HR reporting.

Skills

HR Administration

Recruitment & Onboarding

Employee Relations

UAE Labour Law

Visa & Immigration Coordination

Government Portal Management

Documentation & Record Keeping

Payroll Coordination

Microsoft Office

Communication & Organizational Skills

Education

Bachelor's degree in Human Resources, Business Administration, or related field

Tools

Microsoft Office

Job description

We are seeking an experienced Senior HR Coordinator to oversee daily administrative operations and manage end-to-end HR coordination. The ideal candidate should have strong knowledge of UAE HR processes, excellent documentation skills, and hands‑on experience with Dubai government portals. This role requires someone who is organized, proactive, and capable of handling multiple responsibilities while ensuring compliance with UAE labor regulations.

Key Responsibilities

• Coordinate and manage the complete employee lifecycle, including recruitment, onboarding, probation, confirmation, transfers, and exit formalities.
• Prepare and maintain HR documents such as offer letters, employment contracts, warning letters, salary certificates, experience letters, and other employee correspondence.
• Maintain accurate employee records and ensure all HR documentation is up to date.
• Coordinate visa applications, renewals, cancellations, Emirates ID, medical appointments, and labor‑related documentation.
• Handle attendance, leave records, employee files, and HR reporting.
• Manage company administrative functions, including office documentation and record management.
• Coordinate with internal departments to ensure smooth HR and administrative operations.
• Liaise with government departments, service providers, and external agencies as required.
• Ensure compliance with UAE Labour Law and company policies.
• Support payroll preparation by maintaining accurate employee data and records.
• Handle confidential employee information with professionalism and discretion.

Requirements

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Minimum 5 years of experience in HR and Administration within the UAE.
• Strong knowledge of UAE Labour Law and HR best practices.
• Experience handling end‑to‑end HR processes independently.
• Hands‑on experience with Dubai government portals.
• Excellent documentation, drafting, and record management skills.
• Strong communication and interpersonal skills.
• Excellent organizational and time management abilities.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Ability to work independently and maintain confidentiality.

Skills

• HR Administration.
• Recruitment & Onboarding.
• Employee Relations.
• UAE Labour Law.
• Visa & Immigration Coordination.
• Government Portal Management.
• Documentation & Record Keeping.
• Payroll Coordination.
• Microsoft Office.
• Communication & Organizational Skills.