Human Resource and Administration Coordinator

Business Umbrella - Recruitment, Training, Consulting, Licensing Healthcare Education Real estate; Dubai; On-site; AED 90,000 - 170,000; Full time

Job summary

Business Umbrella is seeking a diligent Human Resource and Administration Coordinator in the UAE. The role supports the HR and Administration Manager in daily operations and ensures continuity in their absence.

You will manage recruitment, employee records, and onboarding, while coordinating visas, payroll inputs, and employee relations. Strong UAE labour law knowledge and confidentiality are essential.

Qualifications

• Bachelor's Degree in HR, Business Administration, or related discipline.
• 4-6 years of HR and Administration experience within the UAE.
• Strong knowledge of UAE Labour Law, MOHRE procedures, immigration and visa processes.
• Experience handling recruitment, onboarding, employee relations, HR administration, and office administration.
• Ability to work independently, exercise sound judgment, and maintain strict confidentiality.
• Strong organizational, communication, and interpersonal skills.
• Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint) and HRIS systems.

Responsibilities

• Assist the HR and Administration Manager in daily HR and administration functions.
• Act as primary point of contact during the manager's absence to ensure business continuity.
• Manage full recruitment cycle: sourcing, screening, interview coordination, offers, onboarding, probation follow-up.
• Maintain employee records, HR databases, leave management, attendance, and HR documentation confidentiality.
• Prepare job offers, certificates, disciplinary notices, and other HR correspondence.
• Coordinate visa processing, labour and immigration requirements, Emirates ID applications, medical insurance, and related government procedures.
• Support employee relations by handling enquiries and assisting with grievances while ensuring policy compliance.
• Assist with payroll preparation by maintaining accurate records of leave and attendance.
• Coordinate induction, training, and employee engagement initiatives.
• Support day-to-day office administration including facilities management and workspace coordination.
• Coordinate procurement, liaise with PROs, suppliers, service providers, and manage office supplies.
• Administer utility and service payments and office-related expenses.
• Coordinate travel arrangements and asset management as needed.
• Assist in implementing and maintaining administrative policies and procedures.
• Perform other HR and administrative duties as assigned.

Skills

Organizational skills

Communication skills

Interpersonal skills

Confidentiality

Problem-solving

Attention to detail

Education

Bachelor's Degree in HR/Business Administration or related

Tools

Microsoft Office

HRIS systems

Job description

*Human Resource and Administration Coordinator*

Department: Human Resources & Administration
Location: UAE (Current Residence Required)

Job Description

• Assist the Human Resource and Administration Manager in the daily management of all Human Resources and Administration functions.
• Act as the primary point of contact for Human Resource and Administration matters during the Human Resource and Administration Manager's absence, ensuring business continuity.
• Manage the full recruitment cycle, including sourcing, screening, interview coordination, offer preparation, onboarding, and probation follow-up.
• Maintain employee records, Human Resources databases, personnel files, leave management, attendance, and all Human Resources documentation with accuracy and confidentiality.
• Prepare job offer letters, certificates, disciplinary notices, and other Human Resources correspondence if necessary.
• Coordinate visa processing, labour and immigration requirements, Emirates ID applications, medical insurance, and other employee-related government procedures.
• Support employee relations by responding to employee enquiries, assisting with grievance handling, and ensuring compliance with company policies.
• Assist with payroll preparation by maintaining accurate employee records, leave, attendance, and other payroll-related information.
• Coordinate employee induction, training, and employee engagement initiatives.
• Assist in day-to-day office administration activities, including office maintenance, facilities coordination and workspace management.
• Coordinate procurement activities, maintain office supplies and inventories, obtain quotations, and liaise with PROs, suppliers and service providers.
• Administer utility and operational service payments, including telecommunications, internet, DEWA, office rent, service charges, and other office-related expenses.
• Coordinate travel arrangements, accommodation bookings, courier services, company assets, and other administrative requirements as needed.
• Support the implementation and maintenance of administrative policies and procedures.
• Perform other Human Resources and administrative duties assigned by the Human Resource and Administration Manager and Management.

Candidate Profile

• Bachelor's Degree in Human Resources, Business Administration, or a related discipline.
• Minimum 4-6 years of Human Resources and Administration experience within the UAE.
• Strong working knowledge of UAE Labour Law, MOHRE procedures, immigration, and visa processes.
• Experience handling recruitment, onboarding, employee relations, HR administration, and office administration.
• Ability to work independently, exercise sound judgment, and maintain strict confidentiality.
• Strong organizational, communication, and interpersonal skills.
• Excellent problem-solving abilities and attention to detail.
• Proficient in Microsoft Office (Excel, Word, Outlook, Power Point) and HRIS systems.