HR Assistant / HR Executive / HR Coordinator

Africa Academy of Management; Dubai; On-site; AED 67,000 - 134,000; Full time

Job summary

Africa Academy of Management is seeking an organized HR Assistant / HR Executive / HR Coordinator to support core HR operations and manage employee lifecycle documentation. You will serve as a reliable point of contact for staff inquiries, report to the HR Manager, and collaborate with Recruitment, Payroll, Office Operations, and Department Heads.

You will administer daily HR processes, maintain records in our HRIS, manage onboarding and offboarding logistics, and assist with engagement

Qualifications

• Bachelor's degree or diploma in HR-related field.
• 1–2 years in HR operations and admin workflows.
• Experience with onboarding, status changes, and offboarding.

Responsibilities

• Coordinate recruitment schedules and interviews.
• Process leave, attendance, and payroll inputs.
• Prepare employment contracts and orientations.
• Ensure compliance with local labour regulations and company policies.

Skills

HR operations

Recruitment coordination

HRIS/ATS

Payroll support

Excel/Sheets

Labor law basics

Data privacy

Communication skills

Organizational skills

Education

Bachelor's degree or diploma in HR (HRM/BA/psychology)

Tools

Bamboo HR

Workday

Zoho HR

Personio

Job description

Role Description We are seeking an organized, empathetic, and detail-oriented HR Assistant / HR Executive / HR Coordinator to support core HR operations, manage employee lifecycle documentation, and serve as a reliable point of contact for staff inquiries. In this entry-to-mid level role, you will report directly to the HR Manager or HR Lead and collaborate closely with Recruitment, Payroll, Office Operations, and Department Heads. You will be responsible for administering daily HR processes, maintaining employee records in our HRIS, managing onboarding and offboarding logistics, and supporting employee engagement initiatives. Responsibilities include coordinating recruitment schedules, preparing employment contracts, processing leave and attendance records, assisting with monthly payroll variable inputs, conducting new-hire orientations, and ensuring full compliance with local labor regulations and company policies. Success in this position requires high ethical standards, strict data confidentiality, proficiency in HR software and spreadsheets, strong communication skills, and a proactive, service-minded approach to supporting team members.

Qualifications

• Education: Bachelor's degree or Diploma in Human Resource Management, Business Administration, Psychology, or a related field.
• HR Operations & Administration: 1–2 years of practical experience supporting HR administrative workflows, managing personnel files, and executing core employee lifecycle stages (onboarding, status changes, offboarding).
• Recruitment Coordination: Hands-on experience posting positions to job portals, screening resumes against basic job descriptions, scheduling multi-stage interviews, and tracking candidates via ATS platforms.
• HRIS & Digital Tools: Practical experience using Human Resource Information Systems (HRIS) and Applicant Tracking Systems (ATS) for record maintenance and operational updates (e.g., Bamboo HR, Workday, Zoho HR, or Personio).
• Payroll & Benefits Support: Experience capturing attendance records, calculating overtime/leave balances, verifying expense claims, and compiling monthly variable inputs for payroll processing.
• Spreadsheet Proficiency & Reporting: Intermediate skills in Microsoft Excel / Google Sheets (VLOOKUP/XLOOKUP, Pivot Tables, SUMIFS, and data validation) to maintain headcount rosters, turnover statistics, and compliance tracking.
• Labor Law & Compliance Awareness: Basic working knowledge of local employment standards, statutory benefits, employee rights, and mandatory record-keeping requirements.
• Data Privacy & Confidentiality: Absolute integrity and strict adherence to data protection standards (e.g., PDPA/GDPR) when handling sensitive personal data, compensation info, and medical records.
• Communication & Interpersonal Skills: Clear, empathetic written and verbal communication skills to field staff inquiries, draft internal HR announcements, and facilitate welcoming employee orientations.
• Professional Attributes: Strong organizational skills, high emotional intelligence, keen attention to detail, and the ability to maintain composure and tact when handling sensitive workplace matters.