Assistant Human Resource

HEBA Group of Companies; Dubai; On-site; AED 50,000 - 80,000; Full time

Job summary

HEBA Group of Companies is seeking a motivated Human Resource Assistant to join our team in Dubai. You will support recruitment, onboarding, employee records management, and HR administration, contributing to a positive and efficient HR department.

Strong organizational, communication, and confidentiality skills are essential to handle sensitive information and maintain data accuracy. The role offers opportunities to work across HR functions, collaborate with teams, and develop practical

Qualifications

• Solid understanding of HR practices, policies and procedures.
• Strong organizational skills and ability to prioritize tasks.
• Excellent written and verbal communication skills.
• Proficient in HRIS systems and MS Office (Word, Excel, PowerPoint).

Responsibilities

• Assist in recruitment and selection: post openings, screen resumes, schedule interviews, reference checks.
• Coordinate onboarding: offer letters, new hire paperwork, orientation sessions.
• Maintain accurate employee records (physical and electronic) and ensure data protection compliance.
• Assist with employee benefits programs (health insurance, retirement plans, perks).
• Support training and development by coordinating sessions and keeping training records.
• Assist employee relations: handle inquiries, resolve minor issues, escalate complex matters.
• Organize employee engagement: events, team-building activities, recognition programs.
• Prepare HR documents, update files, generate HR reports.
• Stay updated on labor laws and HR best practices.
• Maintain confidentiality and handle sensitive information.

Skills

Recruitment

Onboarding

Records management

HR administration

Communication

Confidentiality

Organizational skills

Tools

HRIS

MS Office

Excel

Job description

We are currently seeking a motivated and detail-oriented Human Resource Assistant to join our team. As a Human Resource Assistant, you will provide vital support in various HR functions, including recruitment, onboarding, employee records management, and HR administrative tasks. Your strong organizational skills, confidentiality, and ability to communicate effectively will contribute to maintaining a positive and efficient HR department.

Responsibilities:

• Assist in the recruitment and selection process by posting job openings, screening resumes, scheduling interviews, and conducting reference checks
• Coordinate and assist in new employee onboarding, including preparing offer letters, collecting new hire paperwork, and conducting orientation sessions
• Maintain accurate and up-to-date employee records, both physical and electronic, ensuring compliance with data protection regulations
• Assist in administering employee benefits programs, such as health insurance, retirement plans, and other employee perks
• Support HR activities related to employee training and development, including coordinating training sessions and maintaining training records
• Assist in employee relations by addressing general inquiries, resolving minor issues, and escalating complex matters to the HR Manager
• Help organize employee engagement initiatives, such as company events, team-building activities, and recognition programs
• Assist with HR administrative tasks, including preparing HR documents, updating employee files, and generating HR reports as needed
• Stay updated on labor laws, regulations, and HR best practices to ensure compliance with applicable policies
• Maintain confidentiality and handle sensitive information with discretion and integrity

Solid understanding of HR practices, policies, and procedures
Strong organizational skills with the ability to prioritize tasks and meet deadlines
Excellent communication skills, both written and verbal
Attention to detail and accuracy in data entry and record-keeping
Proficient in using HRIS systems and MS Office applications (Word, Excel, PowerPoint)
Ability to maintain confidentiality and handle sensitive information with discretion
Strong interpersonal skills and the ability to work effectively as part of a team
Availability to work full-time/part-time hours, as required