HR Assistant / HR Executive / HR Coordinator

GUJARAT MINERAL DEVELOPMENT CORPORATION LIMITED; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Gujarat Mineral Development Corporation Limited is seeking an organized HR Assistant/Executive/Coordinator to support core HR operations and employee lifecycle activities. You will coordinate recruitment, onboarding, payroll inputs, and staff inquiries while handling sensitive data with confidentiality.

The role involves collaborating with HR Managers, payroll specialists, and business leaders to maintain accurate records and ensure compliant HR processes across the organization.

Qualifications

• Bachelor's degree or Diploma in HRM, Business, Psychology, or related field.
• Experience in generalist HR functions: onboarding, offboarding, recruitment support, and documentation.
• Experience posting jobs on portals, screening resumes, scheduling interviews, and managing pipelines.
• Familiarity with HRIS/ATS systems for record-keeping and reporting (BambooHR/Workday/Zoho/SuccessFactors).
• Basic payroll inputs, attendance tracking, benefits coordination, and data privacy awareness.
• Strong Excel/Sheets skills for headcount, turnover, and HR reporting.
• Solid knowledge of local labor laws, compliance, and record retention.
• Excellent written and spoken communication; proactive, confidential handling of data.

Responsibilities

• Coordinate recruitment schedules and manage applicant pipelines.
• Administer onboarding/offboarding and maintain employee records.
• Support benefits, leave records, and monthly payroll inputs.
• Deliver orientation sessions and respond to staff inquiries about HR policies.
• Assist with HRIS/ATS data maintenance and reporting.

Skills

Recruitment support

Onboarding

Offboarding

HRIS

Payroll support

Employee relations

Data privacy

Communication

Organizational skills

Education

Bachelor's degree in HR / Business / related field

Diploma in Human Resource Management

Tools

BambooHR

Workday

Zoho HR

SuccessFactors

Job description

HR Assistant / HR Executive / HR Coordinator Role Description We are seeking an organized, proactive, and versatile HR Assistant / HR Executive / HR Coordinator to support core HR operations, coordinate end-to-end employee lifecycle activities, and drive positive employee engagement across the organization. In this entry-to-mid level role, you will work closely with HR Managers, Talent Acquisition Leads, Payroll Specialists, and Business Unit Leaders to maintain accurate HR records and deliver smooth operational workflows. You will be responsible for handling onboarding and offboarding administration, managing talent acquisition logistics, supporting employee relations, and keeping HR databases audit-ready. Success in this position requires excellent interpersonal communication, strict confidentiality when handling personal data, proficiency with modern HRIS and spreadsheet tools, and a structured, service-oriented approach to workplace administration.

Responsibilities

Responsibilities include coordinating recruitment schedules, administering employee benefits and leave records, assisting with monthly payroll inputs, executing employee orientation sessions, and addressing day-to-day staff inquiries regarding company HR policies.

Qualifications

Education: Bachelor's degree or Diploma in Human Resource Management, Business Administration, Psychology, or a related field.

HR Operations & Lifecycle Management: Proven understanding of generalist HR functions, including end-to-end recruitment support, onboarding execution, offboarding logistics, and employee documentation.

Recruitment & Talent Acquisition Support: Experience posting job openings on modern talent portals (e.g., Linked In, Indeed, Job Street), screening resumes against job criteria, scheduling interviews, and managing applicant pipelines.

HRIS & Digital Systems: Practical experience using Human Resource Information Systems (HRIS) and Applicant Tracking Systems (ATS) for record maintenance and reporting (e.g., Bamboo HR, Workday, Zoho HR, or Success Factors).

Payroll & Benefits Coordination: Basic familiarity with payroll inputs, attendance tracking, leave balance reconciliation, and claims administration to support finance and payroll teams.

Spreadsheet Proficiency & Reporting: Intermediate-to-advanced skills in Microsoft Excel / Google Sheets (VLOOKUP/XLOOKUP, Pivot Tables, SUMIFS) for generating headcount, turnover, and operational HR reports.

Labor Law & Compliance Awareness: Working knowledge of local employment laws, statutory benefit standards, labor regulations, and record retention requirements.

Data Privacy & Confidentiality: Absolute integrity and strict compliance with personal data protection policies (e.g., PDPA, GDPR) when handling sensitive employee records, salaries, and medical information.

Employee Relations & Communication: Strong written and verbal communication skills to mediate basic staff queries, draft official HR memos, and foster a positive, inclusive organizational culture.

Professional Attributes: Exceptional organizational capabilities, strong problem-solving skills, emotional intelligence, and a proactive, collaborative mindset.