HR Administrator

Aertssen Machinery Services LTD; Abu Dhabi; On-site; AED 48,000 - 72,000; Full time

Job summary

Aertssen Machinery Services LTD in Abu Dhabi is seeking an HR Administrative Assistant to support visa and work permit documentation, employee onboarding, and data entry in Microsoft Dynamics 365. The role covers reception duties, confidential records, and travel arrangements for staff.

Strong MS Office skills and bilingual Arabic/English communication are essential, with attention to detail and organizational excellence.

Qualifications

• Assist with work permit and visa documentation.
• Maintain employee records and documentation securely.
• Handle onboarding and HR records in D365.
• Provide reception coverage and respond to HR inquiries.
• Manage travel arrangements and flights for employees.
• Support benefits, insurance, and NOC processes.

Responsibilities

• Prepare and process HR-related documents and letters.
• Support in new employee onboarding and data entry in D365.
• Serve as first point of contact for HR queries.
• Maintain confidential employee records.
• Assist in medical insurance enrollments.
• Provide general admin support.

Skills

MS Office

Arabic & English communication

Organizational skills

Attention to detail

Administrative support

Tools

Microsoft Dynamics 365

MS Outlook

Job description

Key Responsibilities

• Assist with work permit and visa documentation ensuring all required documents are accurately prepared and processed
• Responsible in employee flight bookings and ensure the accuracy of employee information and travel details
• Support onboarding activities including employee documentation record creation and updates in the D365 system
• Serve as the first point of contact for employee HR-related queries providing timely assistance and support
• Maintain accurate and up-to-date employee records in both physical and electronic formats ensuring proper documentation and confidentiality
• Provide reception coverage as required and support HR team members during leave periods to ensure smooth daily operations
• Prepare HR correspondence including warning letters Arabic letters and No Objection Certificates NOCs
• Perform general administrative duties including filing data entry document preparation and other ad hoc tasks
• Manage and follow up on the MyBenefits platform ensuring timely processing of employee additions deletions and information updates
• Assist in the company medical insurance including employee enrollment deletion policy updates and the issuance of Continuity Certificates

Preferably Male Emirati Nationals.

Working hours: Mondays to Fridays: from 8:00 am to 5pm

Proficiency in MS Office (Word, Excel, Outlook).

Familiarity with Microsoft Dynamics 365 is an advantage.

Excellent communication skills (Arabic and English).

Strong organizational skills and attention to detail.

Previous HR Administrative experience is preferred but not required.