HR Admin

MACS-G Solutions DMCC; Dubai; On-site; AED 45,000 - 67,000; Full time

Job summary

MACS-G Solutions DMCC is seeking a seasoned HR and Administrative professional to manage onboarding, offboarding, payroll processing, and UAE HR compliance. The role covers recruitment support, office operations, visa handling, and maintaining employee records in a dynamic environment.

The ideal candidate has 3+ years of HR and admin experience, strong communication skills, and proficiency in MS Office, ensuring accurate documentation and organized workflows within the UAE framework.

Qualifications

• Bachelor's degree required.
• HR certification required.
• 3+ years HR and admin experience.
• Strong knowledge of UAE HR practices.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office; detail-oriented and organized.

Responsibilities

• Oversee onboarding and offboarding processes.
• Ensure HR compliance with UAE labor laws.
• Assist with recruitment, interviews and hiring.
• Process payroll inputs and expenses.
• Manage office operations and facilities.
• Coordinate visas and medical insurance for staff.
• Prepare weekly HR and admin reports.
• Maintain employee records and HR data.
• Manage vendor invoices and petty cash.
• Ensure health and safety in the workplace.

Skills

Communication skills

Interpersonal skills

Organizational skills

Attention to detail

Education

Bachelor's degree

HR Certification

Tools

MS Office

Job description

Full job description

The Human Resources (HR) and Administration functions within an organization serve several important purposes that are essential for the overall success and smooth operation of the business.

Roles & Responsibilities:

• Onboarding and Offboarding: Facilitating the process of welcoming new employees to the organization and handling the procedures when employees leave.
• HR Compliances: Stay updated on labor laws and regulations. Ensure HR practices adhere to legal requirements.
• Recruitment and Hiring: Participating in the recruitment process, which includes sourcing candidates, conducting interviews, and managing the hiring process.
• Payroll Processing: Preparing payroll inputs, ensuring accurate and timely salary and expense claim payments, and managing related documentation.
• Office Management: Managing day-to-day office operations, including facilities, equipment, and supplies.
• Managing Team's Boarding and Lodging: Handling arrangements for accommodations and related logistics for employees or team members, particularly for business trips or relocations.
• Weekly Reports: Preparing and presenting regular reports on various aspects of HR and office management.
• Maintaining Employee Records: Keeping comprehensive records of employee information, such as personal details, performance evaluations, and other relevant data.
• Labor Law Compliances: Ensuring that the organization complies with labor laws and regulations, including employment contracts and workplace policies.
• Employee Engagement and Communication: Developing strategies to engage and communicate with employees, fostering a positive work environment.
• Manage Renewals of Legal Documents: Handling the renewal process for legal documents such as contracts, permits, and licenses.
• Processing Visa and Medical Insurance: Assisting employees with obtaining visas for international travel and managing their medical insurance needs.
• Maintaining Office Petty Cash and Cheques: Handling cash and cheque transactions for office expenses and petty cash needs.
• Refreshment Arrangements for Guests: Managing arrangements for refreshments and hospitality for visitors and guests.
• Manage the Approval of Third-Party Invoices: Reviewing and approving invoices from external vendors and service providers.
• HR Administration: Maintain HR files, records, and databases. Handle confidential HR information with discretion.
• Office Policy Management: Developing and implementing office policies and procedures to ensure a well-organized and compliant work environment.
• Maintaining Employee Health and Safety: Taking measures to ensure the health and safety of employees in the workplace.
• Manage Travel Arrangements and Appointments for Management: Handling travel bookings and scheduling appointments for senior management or executives.

Qualifications & Skills:

• A bachelor's degree is required.
• HR Certification required.
• 3+ years of experience in HR and administrative roles.
• Strong knowledge of HR principles and practices within UAE.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office. Attention to detail and strong organizational abilities.

Job Type: Full-time

Pay: AED4,000.00 - AED6,000.00 per month