HR ADMINISTRATOR - UAE NATIONAL

Aertssen Machinery Services LTD; United Arab Emirates; On-site; AED 67,000 - 100,000; Full time

Job summary

Aertssen Machinery Services is seeking an HR Administrator (Emirati) to join our UAE team. This full-time role focuses on efficient HR operations and high-quality administrative support across the employee lifecycle.

You will handle work permits, onboarding, records, and benefits, while ensuring accurate data in D365 and strong communication in both Arabic and English.

Qualifications

• Proficiency in MS Office (Word, Excel, Outlook).
• Excellent communication skills in Arabic and English.
• Strong organizational skills and attention to detail.

Responsibilities

• Assist with work permit and visa documentation.
• Handle employee flight bookings and travel details.
• Support onboarding activities and record creation in D365.
• Serve as first point of contact for HR queries and support.
• Maintain accurate employee records in physical and electronic formats.
• Provide reception coverage and support HR team during leaves.
• Prepare HR correspondence including NOCs and Arabic letters.
• Perform general administrative duties and data entry.
• Manage MyBenefits platform updates and processing.
• Assist with company medical insurance enrollment and policies.

Skills

MS Office

English

Arabic

Tools

Microsoft Dynamics 365

Job description

Aertssen Machinery Services is proudly part of the Aertssen Group, a family-owned company based in Belgium with over 60 years of history. Over the past 15 years, with our state-of-the-art machinery, we have established a reputable presence in the Middle East, with offices in UAE, Qatar, Oman and KSA. We operate in two divisions: Heavy Lifting & Earthmoving, ensuring the execution of a wide range of diverse projects on daily basis. Our advanced fleet of high-tech machinery, combined with our nine hundred specialized employees, empowers us to consistently deliver customer-centric service. Our employees are invaluable to us. After all, it's the synergy between our passionate team and our machinery that drives our daily excellence in everything we do.

At Aertssen Machinery Services, our mission is to live up to the promise made in our slogan every day: People, power, and passion to build on.

We are seeking a professional and personable HR Administrator (Emirati) to join our team on a full-time basis. This role is ideal in delivering efficient HR operations and providing high-quality administrative support across the employee lifecycle. This role is ideal for an organized and detail-oriented Emirati looking to build a career in Human Resources.

Key Responsibilities

• Assist with work permit and visa documentation, ensuring all required documents are accurately prepared and processed.
• Responsible in employee flight bookings and ensure the accuracy of employee information and travel details.
• Support onboarding activities, including employee documentation, record creation, and updates in the D365 system.
• Serve as the first point of contact for employee HR-related queries, providing timely assistance and support.
• Maintain accurate and up-to-date employee records in both physical and electronic formats, ensuring proper documentation and confidentiality.
• Provide reception coverage as required and support HR team members during leave periods to ensure smooth daily operations.
• Prepare HR correspondence, including warning letters, Arabic letters, and No Objection Certificates (NOCs).
• Perform general administrative duties, including filing, data entry, document preparation, and other ad hoc tasks.
• Manage and follow up on the MyBenefits platform, ensuring timely processing of employee additions, deletions, and information updates.
• Assist in the company medical insurance, including employee enrollment, deletion, policy updates, and the issuance of Continuity Certificates.

Qualifications

Working hours:Mondays to Fridays: from 8:00 am to 5pm

Proficiency in MS Office (Word, Excel, Outlook).

Familiarity with Microsoft Dynamics 365 is an advantage.

Excellent communication skills (Arabic and English).

Strong organizational skills and attention to detail.

Previous HR Administrative experience is preferred but not required.

What we offer

We offer you the opportunity to join an internationally growing company. As part of our dynamic team, you will contribute to and benefit from our ongoing expansion and global reach. You'll work in a supportive, family-oriented environment where your contributions truly matter. Additionally, you'll enjoy long-term career growth opportunities in an expanding organization.