HR & Administrative Assistant / Executive Assistant

PETRA MECHATRONICS MIDDLE EAST TRADING LLC; Dubai; On-site; AED 56,000 - 78,000; Full time

Job summary

PETRA MECHATRONICS MIDDLE EAST TRADING LLC in Dubai seeks a Senior Administrative Assistant to support daily office operations, HR coordination, and basic accounting. The role collaborates with Sales, Operations, Warehouse, Suppliers, and Accounts to ensure smooth processes.

We value candidates who are highly organized, proactive, and able to manage multiple tasks with minimal supervision, with experience in Zoho or Odoo systems being advantageous.

Qualifications

• Senior Administrative Assistant, Office Administrator, or Office Coordinator experience preferred.
• Experience in at least two areas among Admin, HR, Accounting/Bookkeeping, or Supply Chain.
• Strong written and verbal communication; proficient in MS Word, Excel, Outlook.

Responsibilities

• Handle daily administrative tasks, emails, records, and filing.
• Assist management with schedules, reports, and follow-ups.
• Support HR activities: posting jobs, screening, onboarding and documentation.
• Assist basic accounting: AP/AR, invoices, receipts, bookkeeping; coordinate with Accounts.

Skills

Administrative skills

HR Administration

Accounting/Bookkeeping

Supply Chain

Tools

Zoho Books

Zoho Inventory

Zoho CRM

Odoo

Job description

• Career Level: Senior

• Location: Dubai, UAE

• Gender: FEMALE

• Experience: 4-9 years

• Monthly Salary: AED 5,000 to AED 7,000

• Office Location: Dubai- International City

  
  

• Products/Industries: Industrial weighing scales, measuring instruments, instrumentation & process control, industrial automation, elevators & escalators, material handling & lifting equipment, tools/meters/power tools & hardware, industrial electronics, electro-mechanical, marine, oil & gas, MEP, HVAC, IT, manufacturing machinery, packing and batching machines, commercial kitchen equipment, POS, office automation, wholesale office supplies, IT products / LV / ELV / BMS

Intro

We are looking for an organized and responsible Admin / Administrative Assistant to support daily office operations, HR coordination, basic accounting support, supply chain support and internal follow-ups.

Responsibilities:

A) Administrative Duties:

• Handle daily administrative tasks, emails, records, and filing.

• Assist management with schedules, reports, and follow-ups.

• Monitor office supplies, petty cash, and general office requirements.

• Coordinate with Sales, Operations, Warehouse, Suppliers, and Accounts when required.

B) HR Administration:

• Assist in job posting, CV screening, interview scheduling, and candidate follow-up.

• Maintain employee records, attendance, leave records, and HR documents.

• Support onboarding, documentation, and internal HR communication.

• Assist in job posting, CV screening, interview scheduling, and candidate follow-up.

• Maintain employee records, attendance, leave records, and HR documents.

• Support onboarding, documentation, and internal HR communication.

C) Accounting / Bookkeeping:

• Support basic AP/AR, invoice entry, receipts, payment follow-ups, and bookkeeping.

• Experience with Odoo, Zoho Books, and Zoho Inventory is an advantage.

D) Supply Chain:

• Support basic supply chain tasks, including supplier follow-ups, shipment coordination, stock updates, and order status tracking.

Desired Candidate Profile

1. Proven experience as a Senior Administrative Assistant, Office Administrator, or Office Coordinator is preferred.

2. Must be skilled and experienced in at least two of the following areas: Administrative Assistance, HR Administration, Accounting/Bookkeeping, or Supply Chain.

3. Strong written and verbal communication skills, with professional email drafting ability.

4. Proficient in MS Word, Excel, Outlook, and general office applications.

5. Experience with Zoho Books, Zoho Inventory, Zoho CRM, or Odoo is an advantage.

6. Highly organized, detail-oriented, and able to manage multiple administrative tasks with minimum supervision.

7. Proactive, reliable, and willing to learn new systems and procedures.
   

Additional Qualifying Advantages:

• UAE driving license.

• Experience in Digital Marketing or Social Media.

• Engineering Degree specialized as Mechatronics Engineer will be a Plus+.