Admin

Banafa Perfumes FZCO; Dubai; On-site; AED 48,000 - 72,000; Full time

Job summary

Banafa Perfumes FZCO is seeking an Administrative Officer to support daily operations, manage records, and coordinate office activities. The role requires strong organizational skills, attention to detail, and effective communication with management and staff.

The ideal candidate will handle emails, calls, and correspondence, prepare reports and presentations, and maintain filing systems while ensuring confidentiality and professional conduct within a fast-paced environment.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Management, or a related field.
• Good written and verbal communication skills.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Strong organizational and time-management skills.
• Ability to multitask and prioritize responsibilities.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Professional attitude and strong interpersonal skills.

Responsibilities

• Manage daily administrative and clerical activities.
• Handle incoming and outgoing emails, phone calls, and correspondence.
• Prepare, organize, and maintain company documents, records, and files.
• Assist with preparing reports, letters, presentations, and other documents.
• Schedule meetings, appointments, and coordinate office activities.
• Maintain accurate databases, spreadsheets, and filing systems.
• Monitor office supplies and coordinate purchasing when required.
• Coordinate with internal departments, clients, suppliers, and other stakeholders.
• Assist management with administrative and operational tasks.
• Follow up on pending tasks and ensure deadlines are met.Maintain confidentiality of company and employee information.
• Support general office operations and ensure a professional and organized work environment.
• Perform other administrative duties as assigned by management.

Skills

Office administration

Record management

Time management

Multitasking

Attention to detail

Communication skills

Microsoft Office

Data entry

Scheduling

Filing

Teamwork

Confidentiality

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Job description

Position: Administrative Officer

Job Summary

We are looking for a highly organized, responsible, and detail-oriented Administrative Officer to support the daily operations of the company. The successful candidate will be responsible for handling administrative tasks, maintaining records, coordinating office activities, and providing effective support to management and staff.

Key Responsibilities

• Manage daily administrative and clerical activities.
• Handle incoming and outgoing emails, phone calls, and correspondence.
• Prepare, organize, and maintain company documents, records, and files.
• Assist with preparing reports, letters, presentations, and other documents.
• Schedule meetings, appointments, and coordinate office activities.
• Maintain accurate databases, spreadsheets, and filing systems.
• Monitor office supplies and coordinate purchasing when required.
• Coordinate with internal departments, clients, suppliers, and other stakeholders.
• Assist management with administrative and operational tasks.
• Follow up on pending tasks and ensure deadlines are met.Maintain confidentiality of company and employee information.
• Support general office operations and ensure a professional and organized work environment.
• Perform other administrative duties as assigned by management.

Requirements

• Diploma or Bachelor's degree in Business Administration, Management, or a related field.
• Previous administrative or office experience is preferred.
• Good written and verbal communication skills.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Strong organizational and time-management skills.
• Ability to multitask and prioritize responsibilities.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Professional attitude and strong interpersonal skills.

Preferred Skills

• Experience with document control and record management.
• Good knowledge of office procedures and administrative processes.
• Ability to prepare reports and maintain spreadsheets.
• Strong follow-up and coordination skills.
• Ability to handle confidential information professionally.
• Good problem-solving and decision-making abilities.
• Must be located in UAE

Skills

• Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook)
• Document preparation and record management
• Data entry and accurate database maintenance
• Email and correspondence managementScheduling and calendar management
• Meeting coordination and follow-up
• Office administration and coordination
• Filing and document control
• Multitasking and prioritization
• Attention to detail and accuracy
• Problem-solving and decision-making
• Teamwork and interpersonal skills
• Ability to work independently with minimal supervision
• Confidentiality and professional handling of sensitive information
• Strong follow-up and coordination abilities
• Adaptability and ability to learn new systems quickly