Administrative & Operations Coordinator

Petrame; Dubai; On-site; AED 56,000 - 67,000; Full time

Job summary

Petrame in Dubai is seeking an organized Administrative & Operations Coordinator to support the growing Dubai team. The role involves handling daily administrative workflows, executive scheduling, and office operations in Dubai International City.

You will also provide HR support, assist with basic bookkeeping using ERP tools, and coordinate with suppliers for shipment logistics. The ideal candidate has 2+ years in admin/ops and strong business communication, with MS Office proficiency.

Qualifications

• 2+ years of experience in office administration or operational support.
• Direct experience in at least 2 of the listed key responsibility areas.
• Strong written and verbal communication with professional business email etiquette.
• Proficiency in MS Office (Word, Excel, Outlook).

Responsibilities

• Office & Admin Management: handle daily administrative workflows, scheduling, supplies, petty cash, and follow-ups.
• HR Support: assist with job postings, resume screening, interviews, onboarding and attendance.
• Basic Bookkeeping (AP/AR): assist finance with invoices and payments using ERP tools.
• Supply Chain Assistance: coordinate with suppliers, track orders, and monitor inventory.

Skills

Office administration

Operational support

Executive coordination

Communication

Education

Engineering or Mechatronics background

Tools

MS Office

ERP tools

Job description

• Job Reference: W-ADMOPCOO-260901
• Location: Dubai International City
• Employment Type: Full-Time/ On Site
• Career Level: Mid – Senior
• Gender: Female only
• Salary and compensation: AED 5,000 – AED 6,000
• Openings: 2
• Products: Industrial weighing equipment, measuring instruments, instrumentation, automation and material-handling equipment

About the Role:

We are looking for an organized and versatile Administrative & Operations Coordinator to support our growing Dubai team.

Key Responsibilities:

• Office & Admin Management: Handle daily administrative workflows, executive scheduling, office supplies, petty cash, and internal team follow-ups.
• HR Support: Assist with job postings, resume screening, interview scheduling, employee onboarding, and attendance tracking.
• Basic Bookkeeping (AP/AR): Assist the finance team with basic accounts payable/receivable, invoice logging, and payment tracking using ERP tools.
• Supply Chain Assistance: Coordinate with suppliers, track order statuses, monitor inventory updates, and support shipment logistics.

Qualifications & Requirements

• Experience: 2+ years of experience in office administration, operational support, or executive coordination.
• Core Competency: Must have direct experience in at least 2 of the key responsibility areas listed above.
• Communication: Strong written and verbal communication skills with professional business email etiquette.
• Software: Proficiency in MS Office (Word, Excel, Outlook).

Bonus Qualifications:

• Valid UAE Driving License.
• Exposure to Digital Marketing or Social Media coordination.
• Educational background in Engineering or Mechatronics.
• Hands-on experience with platforms like Zoho Books, Zoho CRM, Zoho Inventory, or Odoo is a strong advantage.