HR & Administrative Assistant / Executive Assistant-UAE

PETRA MECHATRONICS MIDDLE EAST TRADING LLC; Sharjah, Dubai; On-site; AED 55,800 - 78,120; Full time

Job summary

PETRA MECHATRONICS MIDDLE EAST TRADING LLC is seeking a Senior Administrative Assistant to support daily office operations, HR coordination, and basic accounting and supply chain tasks in a dynamic environment.

The role requires strong organizational skills, experience with Zoho and Odoo systems, and the ability to manage multiple tasks with minimal supervision. UAE driving license and marketing/digital exposure are a plus.

Qualifications

• Proven experience as Senior Administrative Assistant, Office Administrator, or Office Coordinator.
• Skilled in at least two areas: Administrative Assistance, HR Administration, Accounting/Bookkeeping, or Supply Chain.
• Strong written and verbal communication skills; professional email drafting ability.

Responsibilities

• Handle daily administrative tasks: emails, records, and filing.
• Assist management with schedules, reports, and follow-ups.
• Monitor office supplies, petty cash, and general office requirements.
• Coordinate with Sales, Operations, Warehouse, Suppliers, and Accounts when required.
• Assist in job posting, CV screening, interview scheduling, candidate follow-up, and maintaining employee records; support onboarding documentation and internal HR communication.
• Support basic AP/AR invoice entry, receipts, payment follow-ups, and bookkeeping; experience with Odoo, Zoho Books, and Zoho Inventory is an advantage.
• Support basic supply chain tasks: supplier follow-ups, shipment coordination, stock updates, and order status tracking.

Skills

Administrative Support

HR Administration

Accounting/Bookkeeping

Supply Chain

Education

Engineering degree (Mechatronics)

Tools

Zoho Books

Zoho Inventory

Zoho CRM

Odoo

Job description

Career Level: Senior

Location: Dubai, UAE

Gender: FEMALE

Experience: 4-10 years

Monthly Salary: AED 5 000 to AED 7 000

Offices: a Dubai-International City, b Dubai - Deirac, Sharjah - Al Majaz

Products Industries: Industrial weighing scales, measuring instruments, instrumentation, process control, industrial automation, elevators, escalators, material handling, lifting equipment, tools, meters, power tools, hardware, industrial electronics, electro-mechanical, marine, oil & gas, MEP, HVAC, IT, manufacturing machinery, packing and batching machines, commercial kitchen equipment, POS, office automation, wholesale office supplies, IT products, LV, ELV, BMS

Intro

We are looking for an organized and responsible Admin Administrative Assistant to support daily office operations, HR coordination, basic accounting support, supply chain support, and internal follow-ups.

Responsibilities

• Handle daily administrative tasks: emails, records, and filing.
• Assist management with schedules, reports, and follow-ups.
• Monitor office supplies, petty cash, and general office requirements.
• Coordinate with Sales, Operations, Warehouse, Suppliers, and Accounts when required.
• Assist in job posting, CV screening, interview scheduling, candidate follow-up, and maintaining employee records, attendance, leave records, HR documents; support onboarding documentation and internal HR communication.
• Support basic AP/AR invoice entry, receipts, payment follow-ups, and bookkeeping; experience with Odoo, Zoho Books, and Zoho Inventory is an advantage.
• Support basic supply chain tasks: supplier follow-ups, shipment coordination, stock updates, and order status tracking.

Qualifications

• Proven experience as a Senior Administrative Assistant, Office Administrator, or Office Coordinator.
• Skilled in at least two of the following areas: Administrative Assistance, HR Administration, Accounting/Bookkeeping, or Supply Chain.
• Strong written and verbal communication skills, professional email drafting ability.
• Proficient in MS Word, Excel, Outlook, and general office applications.
• Experience with Zoho Books, Zoho Inventory, Zoho CRM, or Odoo is an advantage.
• Highly organized, detail-oriented, able to manage multiple tasks with minimum supervision.
• Proactive, reliable, and willing to learn new systems and procedures.

Additional Qualifying Advantages

• UAE driving license.
• Experience in Digital Marketing or Social Media.
• Engineering Degree specialized as Mechatronics Engineer will be a Plus+.