Senior Admin & HR Coordinator — Dubai Office

PETRA MECHATRONICS MIDDLE EAST TRADING LLC; Sharjah, Dubai; On-site; AED 55,800 - 78,120; Full time

Job summary

PETRA MECHATRONICS MIDDLE EAST TRADING LLC is seeking a Senior Administrative Assistant to support daily office operations, HR coordination, and basic accounting and supply chain tasks in a dynamic environment.

The role requires strong organizational skills, experience with Zoho and Odoo systems, and the ability to manage multiple tasks with minimal supervision. UAE driving license and marketing/digital exposure are a plus.

Qualifications

• Proven experience as Senior Administrative Assistant, Office Administrator, or Office Coordinator.
• Skilled in at least two areas: Administrative Assistance, HR Administration, Accounting/Bookkeeping, or Supply Chain.
• Strong written and verbal communication skills; professional email drafting ability.

Responsibilities

• Handle daily administrative tasks: emails, records, and filing.
• Assist management with schedules, reports, and follow-ups.
• Monitor office supplies, petty cash, and general office requirements.
• Coordinate with Sales, Operations, Warehouse, Suppliers, and Accounts when required.
• Assist in job posting, CV screening, interview scheduling, candidate follow-up, and maintaining employee records; support onboarding documentation and internal HR communication.
• Support basic AP/AR invoice entry, receipts, payment follow-ups, and bookkeeping; experience with Odoo, Zoho Books, and Zoho Inventory is an advantage.
• Support basic supply chain tasks: supplier follow-ups, shipment coordination, stock updates, and order status tracking.

Skills

Administrative Support

HR Administration

Accounting/Bookkeeping

Supply Chain

Education

Engineering degree (Mechatronics)

Tools

Zoho Books

Zoho Inventory

Zoho CRM

Odoo

Job description

PETRA MECHATRONICS MIDDLE EAST TRADING LLC is seeking a Senior Administrative Assistant to support daily office operations, HR coordination, and basic accounting and supply chain tasks in a dynamic environment.

The role requires strong organizational skills, experience with Zoho and Odoo systems, and the ability to manage multiple tasks with minimal supervision. UAE driving license and marketing/digital exposure are a plus.