Global Onboarding & HR Coordinator

AESG; Dubai; On-site; AED 90,000 - 120,000; Full time

Job summary

AESG is seeking an Onboarding/HR Coordinator to manage end-to-end onboarding for new employees across our UAE operations. The role focuses on contracts, pre-onboarding activities, and HR correspondence, ensuring alignment with local labour laws and internal policies.

The ideal candidate has a Bachelor’s degree in HR or related field and 2–3 years of HR experience, preferably in the UAE, with strong MS Office skills. The position supports a growing, dynamic team in Dubai.

Qualifications

• Bachelor’s degree in HR Management, Psychology or equivalent academic qualification.
• Minimum 2-3 years of experience in Human Resources.
• Working experience in the UAE preferred.
• Proficient in Microsoft Office (Word, Excel and PowerPoint).

Responsibilities

• Draft and generate employment contracts and offer letters in accordance with company policies and local labour laws.
• Ensure accuracy of contract details such as job titles, compensation, benefits, and reporting lines.
• Collaborate with TA and management to update templates and ensure compliance with legislation.
• Ensure that the contract is supported with a job description.
• Generate, seek approval and issue employment contracts for new hires identified by the TA team.
• Coordinate with new joiners for all employment related documents prior to joining date.
• Send pre-joining emails and arrange onboarding plan with Line Manager and stakeholders (IT, HSE).
• Prepare onboarding schedules for Senior roles in consultation with Line Managers.
• Assemble onboarding kit and coordinate workstation setup with Admin and IT.
• Ensure new starter checklist is updated before joining date.
• Coordinate with Travel team for flights and hotel for overseas candidates.
• Coordinate with agencies for certificate attestation and visa if relocating to UAE/KSA.
• Coordinate with IT for email creation, software requests and NetSuite licenses.
• Notify teams of confirmed start dates and block calendars.
• Assist in pre-employment processes with relevant stakeholders.

Skills

MS Office

HR knowledge

Education

Bachelor’s degree in HR Management or Psychology

Job description

AESG is seeking an Onboarding/HR Coordinator to manage end-to-end onboarding for new employees across our UAE operations. The role focuses on contracts, pre-onboarding activities, and HR correspondence, ensuring alignment with local labour laws and internal policies.

The ideal candidate has a Bachelor’s degree in HR or related field and 2–3 years of HR experience, preferably in the UAE, with strong MS Office skills. The position supports a growing, dynamic team in Dubai.