Front Desk Specialist - Emirati Talent

AbbVie; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading pharmaceutical company seeks an experienced administrative professional in Dubai. The role involves greeting clients, managing phone calls, coordinating meetings, handling administrative tasks, and maintaining the reception area. Ideal candidates should have at least 2 years in a similar position, strong communication skills, and proficiency in Microsoft Office. This full-time role is only open to Emarati nationals.

Qualifications

• Minimum 2 years of experience in a similar administrative or receptionist role.
• Strong interpersonal and communication skills required.
• Professional appearance and demeanor are essential.
• Proficient in Microsoft Office (Outlook, Word, Excel).
• High level of attention to detail and organizational skills needed.
• Eager to learn and grow in a dynamic fast-paced environment.
• Ability to multitask and manage responsibilities with professionalism.

Responsibilities

• Greeting clients and managing check-ins efficiently.
• Managing a multiline phone system and redirecting calls promptly.
• Coordinating conference room bookings and preparations.
• Handling mail, deliveries, and organizing the reception area.
• Assisting with administrative tasks like filing and data entry.
• Ordering office supplies and adhering to security protocols.
• Preparing and processing invoices for approval efficiently.

Skills

Interpersonal skills

Communication skills

Organizational skills

Microsoft Office proficiency

Job description

• Greeting clients visitors and staff with in a professional and courteous demeanor and managing checkins with efficiency.
• Managing a multiline phone system to answer and redirect calls promptly while maintaining professionalism.
• Coordinating conference room bookings and ensuring meeting spaces are prepared and wellequipped for use.
• Handling mail and deliveries including sorting distributing and scheduling courier pickups as needed.
• Maintaining a clean and organized reception area with high standards.
• Assisting with administrative tasks such as filing data entry and preparing documents or reports for meetings.
• Monitoring and ordering office & pantry supplies in collaboration with the facilities or procurement team.
• Adhering to security protocols by managing visitor logs issuing access badges and monitoring building entry procedures.
• Coordinating the process of obtaining building permits and supporting employees with building and parking access.
• Arranging business cards for new recruits.
• Helping guests by coordinating with internal teams to arrange refreshments during meetings.
• Processing contracts renewal for Admin services on for Dubai and Kuwait.
• Prepare and process invoices for approval ensuring timely payments to vendors and service providers.
• Liaising with accounts for Invoice processing.
• Supporting Brand teams with shipping of brand materials
• Supporting PTP team with shipping of corporate card documents for Pharma and Aesthetics
• Any Adhoc support that may be needed/requested.

Function Responsibilities

• Raising shopping carts/ Purchase Orders
• Processing invoices
• Uploading contracts on MAP contract database

Qualifications

In compliance with local employment requirements & regulations. This position is open to Emarati nationals only.

• 02 years of experience in a similar administrative or receptionist role.
• Strong interpersonal and communication skills.
• Professional appearance and demeanor.
• Proficiency in Microsoft Office (Outlook Word Excel).
• High level of attention to detail and organizational skills.
• Eagerness to learn and grow in a dynamic fastpaced environment.
• Ability to multitask and manage responsibilities with professionalism and efficiency.

Additional Information

AbbVie is an equal opportunity employer and is committed to operating with integrity driving innovation transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.

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Employment Type

Fulltime