Front Desk Specialist - Emirati Talent

University of Arkansas; Dubai; On-site; AED 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a dedicated receptionist to join their dynamic team in Dubai. This role involves greeting clients, managing phone systems, and coordinating meetings, all while maintaining a professional demeanor. The ideal candidate will possess strong interpersonal skills and proficiency in Microsoft Office, ensuring a seamless experience for visitors and staff alike. This position offers a unique opportunity to grow within a fast-paced environment, contributing to the smooth operation of a leading healthcare organization. If you're eager to learn and make an impact, this role could be the perfect fit for you.

Qualifications

• 0-2 years of experience in administrative or receptionist roles.
• Proficiency in Microsoft Office and strong communication skills.
• Eagerness to learn in a dynamic environment.

Responsibilities

• Greeting clients and managing check-ins professionally.
• Coordinating conference room bookings and handling mail deliveries.
• Supporting administrative tasks like filing and data entry.

Skills

Interpersonal Skills

Communication Skills

Microsoft Office

Attention to Detail

Organizational Skills

Multitasking

Job description

Company Description

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on X, Facebook, Instagram, YouTube, LinkedIn, and TikTok.

Job Description

1. Greeting clients, visitors, and staff in a professional and courteous manner and managing check-ins efficiently.
2. Managing a multi-line phone system to answer and redirect calls promptly while maintaining professionalism.
3. Coordinating conference room bookings and ensuring meeting spaces are prepared and well-equipped.
4. Handling mail and deliveries, including sorting, distributing, and scheduling courier pickups as needed.
5. Maintaining a clean and organized reception area with high standards.
6. Assisting with administrative tasks such as filing, data entry, and preparing documents or reports for meetings.
7. Monitoring and ordering office and pantry supplies in collaboration with the facilities or procurement team.
8. Adhering to security protocols by managing visitor logs, issuing access badges, and monitoring building entry procedures.
9. Coordinating the process of obtaining building permits and supporting employees with building and parking access.
10. Arranging business cards for new recruits.
11. Helping guests by coordinating with internal teams to arrange refreshments during meetings.
12. Processing contract renewals for Admin services in Dubai and Kuwait.
13. Preparing and processing invoices for approval, ensuring timely payments to vendors and service providers.
14. Liaising with accounts for invoice processing.
15. Supporting Brand teams with shipping of brand materials.
16. Supporting PTP team with shipping of corporate card documents for Pharma and Aesthetics.
17. Providing any ad hoc support as needed.

Function Responsibilities:

1. Raising shopping carts/purchase orders.
2. Processing invoices.
3. Uploading contracts on the MAP contract database.

Qualifications

This position is open to Emarati nationals only, in compliance with local employment requirements & regulations.

• 0–2 years of experience in a similar administrative or receptionist role.
• Strong interpersonal and communication skills.
• Professional appearance and demeanor.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• High level of attention to detail and organizational skills.
• Eagerness to learn and grow in a dynamic, fast-paced environment.
• Ability to multitask and manage responsibilities with professionalism and efficiency.

Additional Information

AbbVie is an equal opportunity employer committed to operating with integrity, driving innovation, transforming lives, and serving our community. We are an Equal Opportunity Employer/Veterans/Disabled.

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

Applicants seeking a reasonable accommodation in the US & Puerto Rico can find more information here:

https://www.abbvie.com/join-us/reasonable-accommodations.html