Front Desk & Admin Coordinator — Multinational Workplace

AL Rostamani Group LLC.; Dubai; On-site; AED 48,000 - 72,000; Full time

Job summary

Al Rostamani Group of Companies LLC is seeking a capable Secretariat/Administration professional to handle front-office duties and ensure smooth office operations in Dubai. The role supports senior executives, maintains calendars, manages communications, and coordinates with multiple business units to streamline processes.

The candidate should have 1–2 years’ experience, strong English communication, and a discreet approach to confidential information, with good interpersonal skills for a

Qualifications

• 1–2 years of experience in secretariat/administration.
• Good English and communication skills, verbal and written.
• Strong interpersonal and presentable appearance.
• High degree of confidentiality in handling information.
• Ability to compose routine correspondence and reports.
• Ability to operate standard office equipment.

Responsibilities

• Attend all incoming telephone calls and direct to customers; take messages.
• Maintain GM’s calendar and contact list as required.
• Create databases for business units and manage mailing lists.
• Prepare and dispatch mailers in coordination with sales staff.
• Coordinate pre- and post-seminar activities and invitations.
• Direct customer queries to technical or sales staff.
• Coordinate with AUH Branch and MAF staff as needed.
• Support Sales by handling payments follow-up and cheques collection.
• Distribute mails/faxes and maintain filing and attendance records.
• Assist in day-to-day office administration and staff matters.

Skills

Secretariat/administration

English communication

Interpersonal skills

Confidentiality

Office equipment

Job description

Al Rostamani Group of Companies LLC is seeking a capable Secretariat/Administration professional to handle front-office duties and ensure smooth office operations in Dubai. The role supports senior executives, maintains calendars, manages communications, and coordinates with multiple business units to streamline processes.

The candidate should have 1–2 years’ experience, strong English communication, and a discreet approach to confidential information, with good interpersonal skills for a