Food and Beverage Administrative Coordinator

Accor Group; Dubai; On-site; AED 134,000 - 201,000; Full time

Job summary

Accor Group in Dubai, United Arab Emirates, seeks a Food and Beverage Administrative Coordinator to support the F&B department with day-to-day admin, reporting, procurement coordination, and inventory management. This on-site role requires strong communication and multitasking abilities.

The candidate will manage schedules, budgets, and records while assisting the team with travel arrangements and internal/external communications. Hospitality experience is preferred; on-site work is required.

Qualifications

• Previous hospitality work experience, preferably within a hotel.
• Fluent written and spoken English.
• Proficiency in Microsoft Office.
• Strong Microsoft Excel capability with a good understanding of figures.
• Good understanding of inventory management systems.
• Financial understanding relevant to departmental costs, budgets and expenditures.
• Strong written and verbal communication skills.

Responsibilities

• Provide general administrative and clerical support to the Food and Beverage Department, including the retail store.
• Assist with departmental reports, presentations, correspondence and other required documentation.
• Maintain departmental data, records, files and administrative documentation.
• Support the F&B Manager with meeting schedules, travel arrangements, conferences and internal and external communications.
• Provide general office support, including copying, document distribution, incoming mail and outgoing correspondence.
• Maintain the Food and Beverage office on a day-to-day basis.
• Carry out additional analysis and follow-up requested by the F&B team.
• Perform other reasonable administrative duties assigned by management.

Skills

Organizational skills

Multitasking

Communication skills

Team collaboration

Problem solving

Proactive

Time management

Tools

Microsoft Office

Microsoft Excel

Inventory management systems

Job description

Food and Beverage Administrative Coordinator Job Snapshot

Role: Food and Beverage Administrative Coordinator Location: Dubai, United Arab Emirates Industry: Hospitality Function: Administrative Support Experience: Previous hospitality experience preferred Job Type: Full Time

Job Details

Country: United Arab Emirates City: Dubai Industry: Hospitality Function: Administrative Support Salary: Not disclosed Gender: No Preference Candidate Nationality: Not specified Job Type: Full Time Work Arrangement: On-site Administrative Support

Position Overview

The Food and Beverage Administrative Coordinator in Dubai, United Arab Emirates will provide day-to-day administrative and operational support to the Food and Beverage Department, including its retail store activities. The position supports reporting, procurement coordination, inventory administration, scheduling, records management and budget tracking while helping the F&B management team maintain organized and efficient departmental operations.

Administrative Support

• Provide general administrative and clerical support to the Food and Beverage Department, including the retail store.
• Assist with departmental reports, presentations, correspondence and other required documentation.
• Maintain departmental data, records, files and administrative documentation.
• Support the F&B Manager with meeting schedules, travel arrangements, conferences and internal and external communications.
• Provide general office support, including copying, document distribution, incoming mail and outgoing correspondence.
• Maintain the Food and Beverage office on a day-to-day basis.
• Carry out additional analysis and follow-up requested by the F&B team.
• Perform other reasonable administrative duties assigned by management.

Procurement and Inventory Coordination

• Coordinate with Procurement and vendors regarding store supplies.
• Place supply orders when required and follow up on availability and delivery.
• Maintain office supplies, stationery, forms, keys, tools and departmental equipment such as two-way radios and pagers.
• Support effective inventory administration and use of relevant inventory management systems.
• Track departmental budgets, expenditures and project status as required.

Operational Coordination

The role will help ensure Food and Beverage administrative processes remain aligned with company requirements and support the development of administrative systems that improve productivity and operational effectiveness. The successful candidate will work closely with a diverse Food and Beverage team, including assistants, team leaders, cooks, managers, servers and senior resort management. Flexibility to work evenings and weekends when required to support operations is part of the position.

Standards and Compliance

• Follow hotel hygiene and HACCP standards and ensure relevant Standard Operating Procedures and requirements are observed within the scope of the role.

Qualifications and Competencies

• Previous hospitality work experience, preferably within a hotel.
• Fluent written and spoken English.
• Proficiency in Microsoft Office.
• Strong Microsoft Excel capability with a good understanding of figures.
• Good understanding of inventory management systems.
• Financial understanding relevant to departmental costs, budgets and expenditures.
• Strong written and verbal communication skills.
• Ability to organize, prioritize and manage multiple responsibilities.
• Strong problem-solving skills when dealing with guests, suppliers and internal stakeholders.
• Ability to support cost, scheduling and team-deployment requirements.
• Strong interpersonal skills and ability to work effectively with a diverse team.
• Proactive and self-motivated approach to work.
• Dependability and effective time management.
• Ability to contribute as a team player.
• Leadership skills to engage effectively with team members and management.
• Cultural awareness when working within a diverse hospitality environment.