Executive Secretary To Managing Director

Al Qalamoon Gardens Designers; Sharjah; On-site; AED 120,000 - 200,000; Full time

Job summary

A landscaping design firm seeks an Executive Secretary to manage schedules, correspondence, and client appointments. The ideal candidate should have 2–5 years of experience, preferably in landscaping or related fields, and possess strong MS Office or Google Workspace skills. This role demands excellent communication, organization, and multitasking abilities, along with a Bachelor Degree. It's vital for the candidate to be proactive and professional in client interactions.

Qualifications

• 2–5 years of experience as an executive secretary or administrative assistant.
• Experience in a landscaping, construction, or service-based company is a strong advantage.
• Understanding of landscaping operations is an advantage.

Skills

Proficiency in MS Office or Google Workspace

Excellent written and verbal communication skills

Strong organizational skills

Ability to multitask and work under deadlines

Customer service orientation

Education

Bachelor Degree

Job description

Experience

• 2–5 years of experience as an executive secretary / administrative assistant
• Experience in a landscaping, construction, or service-based company is a strong advantage

Administrative & Technical Skills

• Strong proficiency in MS Office or Google Workspace (Word, Excel, Outlook, Docs, Sheets, and more)
• Ability to manage calendars, schedules, and appointments
• Experience preparing reports, correspondence
• Understanding of landscaping operations is advantage
• Ability to coordinate crews, equipment schedules, and client appointments
• Excellent written and verbal communication skills
• Professional phone and email etiquette with clients, suppliers, and staff
• Strong organizational skills and attention to detail
• Ability to handle confidential information responsibly
• Highly organized and reliable
• Able to multitask and work under deadlines
• Proactive problem-solver
• Professional, courteous, and customer-service oriented
• Bachelor Degree