Executive Secretary to CEO - Global Travel & Exec Support

iTech Solutions; United Arab Emirates; On-site; AED 60,000 - 90,000; Full time

Job summary

iTech Solutions in United Arab Emirates seeks a highly organized Personal Secretary to provide comprehensive administrative and executive support to the CEO Managing Director. The role requires discretion, adaptability to dynamic environments, and the ability to work closely with senior leadership while maintaining confidentiality.

You will manage calendars, arrange domestic and international travel, handle confidential documents, screen communications, prepare meetings and minutes, and liaise

Qualifications

• Bachelor's degree or equivalent qualification.
• 3–5+ years of experience as Personal Secretary or similar role.
• Excellent verbal and written communication in English.
• Strong organizational multitasking and time-management skills.
• High level of professionalism, integrity, and confidentiality.
• Open-minded, adaptable in diverse cultures; travel internationally.
• Willingness to travel internationally on short notice.

Responsibilities

• Manage the CEO's calendar, appointments, meetings and travel arrangements.
• Coordinate domestic and international travel including visas, accommodation, and itineraries.
• Handle confidential correspondence, reports, presentations and documentation.
• Screen phone calls, emails and visitors for the CEO.
• Prepare meeting agendas, take minutes and follow up on actions.
• Liaise with clients, partners and internal departments professionally.
• Organize events, meetings and executive schedules.
• Assist with personal and business-related administrative tasks as required.
• Travel with the CEO for business trips when required.

Skills

Calendar management

Travel coordination

Discretion & confidentiality

Executive support

Communication skills

Multitasking

Intercultural adaptability

Relocation willingness

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Job description

iTech Solutions in United Arab Emirates seeks a highly organized Personal Secretary to provide comprehensive administrative and executive support to the CEO Managing Director. The role requires discretion, adaptability to dynamic environments, and the ability to work closely with senior leadership while maintaining confidentiality.

You will manage calendars, arrange domestic and international travel, handle confidential documents, screen communications, prepare meetings and minutes, and liaise