Executive Assistant to the CEO — Meetings, Travel & Priorities

ITP Media Group; Dubai; On-site; AED 335,000 - 469,000; Full time

Job summary

ITP Media Group in Dubai seeks an organised Executive Assistant to support the CEO and keep day-to-day activities running smoothly. You will manage the CEO’s calendar, arrange travel, coordinate meetings, and prepare materials with discretion and professionalism.

The ideal candidate has 3+ years in an EA/PA role supporting senior leadership, strong MS Office skills, excellent written and verbal communication, and the ability to handle multiple priorities in a fast-paced media environment.

Qualifications

• 3+ years of experience in an EA/PA role.
• Experience supporting a CEO or C-suite is preferred.
• Proficient with MS Office and digital tools.
• Able to handle confidential information with discretion.
• Comfortable in a fast-paced environment.

Responsibilities

• Manage the CEO’s calendar, meetings and appointments.
• Coordinate meetings, prepare agendas and take notes.
• Follow up with teams to ensure actions and deadlines.
• Arrange all business travel including flights, hotels, visas and transfers.
• Prepare and coordinate reports, updates, documents and presentations.
• Draft and manage emails, letters and other correspondence.
• Handle the CEO’s expenses and basic payments.
• Support ad-hoc projects and personal requests.
• Be proactive in preparing for meetings and travel.

Skills

Executive Assistant experience

Support senior executive

Calendar management

Travel coordination

Discretion

Communication skills

Multitasking

MS Office proficiency

Attention to detail

Tools

Microsoft Office

Word

Excel

PowerPoint

Job description

ITP Media Group in Dubai seeks an organised Executive Assistant to support the CEO and keep day-to-day activities running smoothly. You will manage the CEO’s calendar, arrange travel, coordinate meetings, and prepare materials with discretion and professionalism.

The ideal candidate has 3+ years in an EA/PA role supporting senior leadership, strong MS Office skills, excellent written and verbal communication, and the ability to handle multiple priorities in a fast-paced media environment.