Executive Secretary, Group Security – Dubai Travel Benefits

Emirates Airlines - Other locations; Dubai; Vor Ort; AED 134.000 - 212.000; Vollzeit

Benefits dieser Stelle

Travel benefits

Flight and hotel discounts

Zusammenfassung

Emirates Group Security is seeking an Executive Secretary to manage the Departmental Head's schedule, coordinate meetings, and provide confidential administrative support. You will screen correspondence, prepare documentation, and liaise with senior executives and external contacts on behalf of the Departmental Head.

The role requires 12 years of schooling or equivalent, 4 years of administrative experience, and fluency in English with strong MS Office skills.

Qualifikationen

• 12 years schooling or equivalent.
• 4 years of experience in an administrative capacity in a medium or large size company.
• Must be fully competent in MS Office applications.
• Fluency in spoken and written English, pleasant telephone etiquette and the ability to prioritise work.

Aufgaben

• Monitor the daily schedule of the Departmental Head and furnish required information/documentation for meetings/appointments.
• Provide secretarial services to the Departmental Head by attending to routine administrative paperwork.
• Screen incoming mail and telephone calls, action responses, redirect correspondence and collate to the appropriate person obtaining additional information where necessary.
• Supervise the Department's attendance records, overtime claims and verify such claims where necessary and ensure that overtime claims are processed and forwarded to Salary Admin. Department for payment.
• Be fully conversant with the activities of the organisation in order to liaise effectively with senior executives and external contacts on behalf of the Departmental Head.
• Maintain Petty Cash accounts by verifying authenticity of claims ensuring figures are accurately recorded.
• Control and handle cash transactions to bring accounts to balance.

Kenntnisse

English fluency

Telephone etiquette

Prioritization

MS Office proficiency

Ausbildung

12 years schooling or equivalent

Tools

MS Office

Jobbeschreibung

Emirates Group Security is seeking an Executive Secretary to manage the Departmental Head's schedule, coordinate meetings, and provide confidential administrative support. You will screen correspondence, prepare documentation, and liaise with senior executives and external contacts on behalf of the Departmental Head.

The role requires 12 years of schooling or equivalent, 4 years of administrative experience, and fluency in English with strong MS Office skills.