Executive Secretary - Emirates Group Security

Emirates Airlines - Other locations; Dubai; Sur place; AED 134 000 - 212 000; Plein temps

Avantages offerts par ce poste

Travel benefits

Flight and hotel discounts

Résumé du poste

Emirates Group Security is seeking an Executive Secretary to manage the Departmental Head's schedule, coordinate meetings, and provide confidential administrative support. You will screen correspondence, prepare documentation, and liaise with senior executives and external contacts on behalf of the Departmental Head.

The role requires 12 years of schooling or equivalent, 4 years of administrative experience, and fluency in English with strong MS Office skills.

Qualifications

• 12 years schooling or equivalent.
• 4 years of experience in an administrative capacity in a medium or large size company.
• Must be fully competent in MS Office applications.
• Fluency in spoken and written English, pleasant telephone etiquette and the ability to prioritise work.

Responsabilités

• Monitor the daily schedule of the Departmental Head and furnish required information/documentation for meetings/appointments.
• Provide secretarial services to the Departmental Head by attending to routine administrative paperwork.
• Screen incoming mail and telephone calls, action responses, redirect correspondence and collate to the appropriate person obtaining additional information where necessary.
• Supervise the Department's attendance records, overtime claims and verify such claims where necessary and ensure that overtime claims are processed and forwarded to Salary Admin. Department for payment.
• Be fully conversant with the activities of the organisation in order to liaise effectively with senior executives and external contacts on behalf of the Departmental Head.
• Maintain Petty Cash accounts by verifying authenticity of claims ensuring figures are accurately recorded.
• Control and handle cash transactions to bring accounts to balance.

Connaissances

English fluency

Telephone etiquette

Prioritization

MS Office proficiency

Formation

12 years schooling or equivalent

Outils

MS Office

Description du poste

Job Purpose

Join our Group Security team, where you will contribute to maintaining the highest standards of security across the Emirates Group. Our diverse security units include Security Training, Group Security Command Centre, Hub Ops Unit, Crime Prevention & Investigation Unit, Threat & Risk Assessment Unit, Aviation Security Assurance unit, and Business Support Unit—all working together to develop and implement comprehensive security strategies.

As an Executive Secretary with Emirates Group Security, you will control and manage the administration of the Department in addition to providing confidential secretarial/administrative services.

In this role, you will:

• Monitor the daily schedule of the Departmental Head and furnish required information/documentation for meetings/appointments, by coordinating with sources within and outside the Department.

• Provide secretarial services to the Departmental Head by attending to routine administrative paperwork.
• Screen incoming mail and telephone calls, action responses, redirect correspondence and collate to the appropriate person obtaining additional information where necessary.
• Supervise the Department's attendance records, overtime claims and verify such claims where necessary and ensure that overtime claims are processed and forwarded to Salary Admin. Department for payment.
• Be fully conversant with the activities of the organisation in order to liaise effectively with senior executives and external contacts on behalf of the Departmental Head.
• Maintain Petty Cash accounts by verifying authenticity of claims ensuring figures are accurately recorded.
• Control and handle cash transactions to bring accounts to balance.

Qualification

To be considered for this role, you must meet the below requirements:

• 12 years schooling or equivalent.
• 4 years of experience in an administrative capacity in a medium or large size company with administrative skills.
• Must be fully competent in MS Office applications.
• Fluency in spoken and written English, pleasant telephone etiquette and the ability to prioritise work.

You will have an edge if you have:

• Secretarial qualification preferable.

At Emirates Group, we’re committed to providing our employees with opportunities to grow and develop their careers.

Salary & benefits

Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays worldwide. Discover what it’s like to live and work in our fast-paced, cosmopolitan home city by visiting the Dubai Lifestyle section on our career’s website: www.emirates.com/careers.