Executive Secretary - Emirates Group Security

Emirates; United Arab Emirates; On-site; AED 60,000 - 90,000; Full time

Job summary

Emirates Group is seeking an Executive Secretary within Group Security to manage the Department's administration and provide confidential secretarial services. You will support the Departmental Head by coordinating schedules, drafting routine paperwork, and liaising with senior executives and external contacts.

The role requires 12 years of schooling, 4 years of admin experience, MS Office proficiency, and excellent English communication with strong prioritisation and telephone etiquette.

Qualifications

• 12 years schooling or equivalent.
• 4 years of experience in an administrative capacity in a medium or large size company with administrative skills.
• Must be fully competent in MS Office applications.
• Fluency in spoken and written English, pleasant telephone etiquette and the ability to prioritise work.

Responsibilities

• Monitor the daily schedule of the Departmental Head and coordinate meetings with internal and external sources.
• Provide secretarial services and routine administrative paperwork for the Departmental Head.
• Screen incoming mail and telephone calls, action responses, redirect correspondence and collate information.
• Supervise attendance records, overtime claims and verify such claims for payment.
• Be conversant with organisational activities to liaise with senior executives and external contacts on behalf of the Departmental Head.
• Maintain Petty Cash accounts and verify claims to ensure accurate recording.
• Control and handle cash transactions to bring accounts to balance.

Skills

MS Office

English fluency

Telephone etiquette

Administrative coordination

Education

12 years schooling

Secretarial qualification (preferable)

Tools

MS Office

Job description

Job Purpose

Join our Group Security team, where you will contribute to maintaining the highest standards of security across the Emirates Group. Our diverse security units include Security Training, Group Security Command Centre, Hub Ops Unit, Crime Prevention & Investigation Unit, Threat & Risk Assessment Unit, Aviation Security Assurance unit, and Business Support Unit—all working together to develop and implement comprehensive security strategies.

With opportunities across various specialized units, you will gain exposure and contribute to cutting-edge security practices.

As an Executive Secretary with Emirates Group Security, you will control and manage the administration of the Department in addition to providing confidential secretarial/administrative services.

In This Role, You Will

• Monitor the daily schedule of the Departmental Head and furnish required information/documentation for meetings/appointments, by coordinating with sources within and outside the Department.
• Provide secretarial services to the Departmental Head by attending to routine administrative paperwork.
• Screen incoming mail and telephone calls, action responses, redirect correspondence and collate to the appropriate person obtaining additional information where necessary.
• Supervise the Department's attendance records, overtime claims and verify such claims where necessary and ensure that overtime claims are processed and forwarded to Salary Admin. Department for payment.
• Be fully conversant with the activities of the organisation in order to liaise effectively with senior executives and external contacts on behalf of the Departmental Head.
• Maintain Petty Cash accounts by verifying authenticity of claims ensuring figures are accurately recorded.
• Control and handle cash transactions to bring accounts to balance.

Qualification

To be considered for this role, you must meet the below requirements:

• 12 years schooling or equivalent.
• 4 years of experience in an administrative capacity in a medium or large size company with administrative skills.
• Must be fully competent in MS Office applications.
• Fluency in spoken and written English, pleasant telephone etiquette and the ability to prioritise work.

You Will Have An Edge If You Have

• Secretarial qualification preferable.

At Emirates Group, we're committed to providing our employees with opportunities to grow and develop their careers.

Salary & benefits

Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays worldwide. Discover what it's like to live and work in our fast-paced, cosmopolitan home city by visiting the Dubai Lifestyle section on our career's website: www.emirates.com/careers.