Executive Secretary, Security Operations & Executive Support

Emirates; United Arab Emirates; On-site; AED 60,000 - 90,000; Full time

Job summary

Emirates Group is seeking an Executive Secretary within Group Security to manage the Department's administration and provide confidential secretarial services. You will support the Departmental Head by coordinating schedules, drafting routine paperwork, and liaising with senior executives and external contacts.

The role requires 12 years of schooling, 4 years of admin experience, MS Office proficiency, and excellent English communication with strong prioritisation and telephone etiquette.

Qualifications

• 12 years schooling or equivalent.
• 4 years of experience in an administrative capacity in a medium or large size company with administrative skills.
• Must be fully competent in MS Office applications.
• Fluency in spoken and written English, pleasant telephone etiquette and the ability to prioritise work.

Responsibilities

• Monitor the daily schedule of the Departmental Head and coordinate meetings with internal and external sources.
• Provide secretarial services and routine administrative paperwork for the Departmental Head.
• Screen incoming mail and telephone calls, action responses, redirect correspondence and collate information.
• Supervise attendance records, overtime claims and verify such claims for payment.
• Be conversant with organisational activities to liaise with senior executives and external contacts on behalf of the Departmental Head.
• Maintain Petty Cash accounts and verify claims to ensure accurate recording.
• Control and handle cash transactions to bring accounts to balance.

Skills

MS Office

English fluency

Telephone etiquette

Administrative coordination

Education

12 years schooling

Secretarial qualification (preferable)

Tools

MS Office

Job description

Emirates Group is seeking an Executive Secretary within Group Security to manage the Department's administration and provide confidential secretarial services. You will support the Departmental Head by coordinating schedules, drafting routine paperwork, and liaising with senior executives and external contacts.

The role requires 12 years of schooling, 4 years of admin experience, MS Office proficiency, and excellent English communication with strong prioritisation and telephone etiquette.