Executive Secretary: Strategic Support & Discretion

Confidential; Dubai; On-site; AED 180,000 - 300,000; Full time

Job summary

Confidential in Dubai seeks a highly professional Executive Secretary to provide comprehensive administrative support to Senior Management, coordinating schedules, meetings, and day-to-day priorities. The role demands discretion, integrity, advanced English communication, and expertise with Microsoft Office; UAE experience preferred.

Bachelor level qualification and 5-8+ years of senior-level secretarial experience are expected.

Qualifications

• Bachelor's degree or relevant professional qualification preferred.
• 5-8+ years of experience as an Executive Secretary or similar senior role.
• Experience supporting C-level executives is highly preferred.
• UAE experience is preferred.
• Excellent written and verbal English communication.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams).
• Excellent organizational and time-management skills.
• Ability to manage multiple priorities and work under pressure.
• Professional appearance and interpersonal skills.
• Discretion and confidentiality.

Responsibilities

• Provide comprehensive secretarial and administrative support to Senior Management.
• Manage and maintain the executive's calendar, appointments, meetings, and commitments.
• Coordinate travel arrangements, including flights, hotels, transportation, and itineraries.
• Screen and prioritize calls, emails, correspondence, and requests.
• Prepare meeting agendas, presentations, reports, minutes, and briefing materials.
• Attend meetings when required and record minutes, decisions, and action points.
• Maintain an effective follow-up system to ensure deadlines.
• Coordinate communication between Senior Management and internal/external stakeholders.

Skills

Executive support

Time management

Discretion

Communication

Multitasking

Education

Bachelor's degree or relevant professional qualification

Tools

Microsoft Office

Job description

Confidential in Dubai seeks a highly professional Executive Secretary to provide comprehensive administrative support to Senior Management, coordinating schedules, meetings, and day-to-day priorities. The role demands discretion, integrity, advanced English communication, and expertise with Microsoft Office; UAE experience preferred.

Bachelor level qualification and 5-8+ years of senior-level secretarial experience are expected.