Executive Secretary - Emirates Group Security

Emirates; Dubai; On-site; AED 67,000 - 134,000; Full time

Benefits offered by this job

Tax-free salary

Travel benefits

Discount flights & hotels

Job summary

Emirates Group in Dubai seeks an experienced administrator to support the Departmental Head within Group Security, handling secretarial duties, meeting prep, and routine paperwork. You will coordinate with internal and external sources, monitor attendance records and petty cash, and liaise with senior executives to ensure timely, accurate administration.

Fluency in English and strong MS Office skills are essential to succeed in this role.

Qualifications

• 12 years schooling or equivalent.
• 4 years of experience in an administrative capacity in a medium or large size company with administrative skills.
• Must be fully competent in MS Office applications.
• Fluency in spoken and written English, pleasant telephone etiquette and the ability to prioritise work.

Responsibilities

• Monitor the daily schedule of the Departmental Head and furnish required information/documentation for meetings/appointments, by coordinating with sources within and outside the Department.
• Provide secretarial services to the Departmental Head by attending to routine administrative paperwork.
• Screen incoming mail and telephone calls, action responses, redirect correspondence and collate to the appropriate person obtaining additional information where necessary.
• Supervise the Department's attendance records, overtime claims and verify such claims where necessary and ensure that overtime claims are processed and forwarded to Salary Admin. Department for payment.
• Be fully conversant with the activities of the organisation in order to liaise effectively with senior executives and external contacts on behalf of the Departmental Head.

Skills

MS Office

English fluency

Telephone etiquette

Education

12 years schooling or equivalent

Secretarial qualification preferable

Tools

MS Office Suite

Job description

Job Description

Join our Group Security team, where you will contribute to maintaining the highest standards of security across the Emirates Group. Our diverse security units include Security Training, Group Security Command Centre, Hub Ops Unit, Crime Prevention & Investigation Unit, Threat & Risk Assessment Unit, Aviation Security Assurance unit, and Business Support Unit—all working together to develop and implement comprehensive security strategies.

If you are passionate about security, risk management, and operational excellence, we invite you to apply and be a part of the Emirates Group Security team. With opportunities across various specialized units, you will gain exposure and contribute to cutting-edge security practices.

In This Role, You Will

• Monitor the daily schedule of the Departmental Head and furnish required information/documentation for meetings/appointments, by coordinating with sources within and outside the Department.
• Provide secretarial services to the Departmental Head by attending to routine administrative paperwork.
• Screen incoming mail and telephone calls, action responses, redirect correspondence and collate to the appropriate person obtaining additional information where necessary.
• Supervise the Department's attendance records, overtime claims and verify such claims where necessary and ensure that overtime claims are processed and forwarded to Salary Admin. Department for payment.
• Be fully conversant with the activities of the organisation in order to liaise effectively with senior executives and external contacts on behalf of the Departmental Head.
• Maintain Petty Cash accounts by verifying authenticity of claims ensuring figures are accurately recorded.
• Control and handle cash transactions to bring accounts to balance.

Qualification

• 12 years schooling or equivalent.
• 4 years of experience in an administrative capacity in a medium or large size company with administrative skills.
• Must be fully competent in MS Office applications.
• Fluency in spoken and written English, pleasant telephone etiquette and the ability to prioritise work.

You Will Have An Edge If You Have

• Secretarial qualification preferable.

At Emirates Group, we’re committed to providing our employees with opportunities to grow and develop their careers. If you’re looking for a challenging and rewarding opportunity, join our team!

Salary & Benefits

Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays worldwide. Discover what it's like to live and work in our fast-paced, cosmopolitan home city by visiting the Dubai Lifestyle section on our career’s website: www.emirates.com/careers.