Executive Personal Assistant to CEO

COREcruitment Ltd; Dubai; On-site; AED 120,000 - 240,000; Full time

Job summary

COREcruitment Ltd is seeking an Executive Personal Assistant to support the CEO of an international family office in Dubai. This high-impact role requires discretion, polish and proactive calendar management to coordinate executives’ agendas and key stakeholders.

You will organise international travel, prepare meetings, take notes, and manage confidential documentation. The successful candidate will thrive in a fast-paced environment, anticipate needs, and maintain impeccable professional

Qualifications

• Minimum 3 years’ experience supporting C-suite executives or high-profile principals.
• Exceptional organisational, time-management and problem-solving skills.
• Strong communication and interpersonal abilities, with a warm, engaging and professional manner.
• Ability to summarise information quickly, take detailed meeting notes and manage follow-up actions.
• Advanced proficiency in Microsoft Office and relevant administrative tools.
• High levels of discretion, integrity and attention to detail.
• A proactive, adaptable mindset and the ability to manage constantly changing priorities.
• Familiarity with luxury services, high-end lifestyle management and international travel.
• Polished presentation and the confidence to engage professionally with senior stakeholders.

Responsibilities

• Manage the CEO’s professional and personal diary, appointments, correspondence and daily priorities.
• Coordinate international travel, itineraries, meetings and events, ensuring seamless execution.
• Attend meetings where required, prepare materials, take accurate notes and manage follow-up actions.
• Act as a trusted liaison with clients, investors, business partners and other key stakeholders.
• Oversee personal administration, household operations, staff schedules and bill payments.
• Arrange lifestyle services, reservations, private events and philanthropic activities.
• Maintain accurate records, contact databases, reports and confidential documentation.
• Proactively anticipate needs, resolve issues and ensure the CEO is consistently prepared.

Skills

Diary management

Travel coordination

Executive support

Meeting notes

Discretion

MS Office proficiency

Multitasking

Tools

MS Office

Job description

Executive Personal Assistant to CEO

Location: Dubai, UAE | Type: Full-time

We are seeking a highly organised, discreet and proactive Executive Personal Assistant to support the CEO of an international family office.This is a high-impact role offering exposure to senior leadership, investors, portfolio companies and key stakeholders.

The successful candidate will combine exceptional organisational skills with a polished, personable approach and the ability to anticipate needs, manage competing priorities and operate confidently in a fast-paced, high-pressure environment.

Key Responsibilities:

• Manage the CEO’s professional and personal diary, appointments, correspondence and daily priorities.
• Coordinate international travel, itineraries, meetings and events, ensuring seamless execution.
• Attend meetings where required, prepare materials, take accurate notes and manage follow-up actions.
• Act as a trusted liaison with clients, investors, business partners and other key stakeholders.
• Oversee personal administration, household operations, staff schedules and bill payments.
• Arrange lifestyle services, reservations, private events and philanthropic activities.
• Maintain accurate records, contact databases, reports and confidential documentation.
• Proactively anticipate needs, resolve issues and ensure the CEO is consistently prepared.

Candidate Requirements

• Minimum 3 years’ experience supporting C-suite executives or high-profile principals.
• Exceptional organisational, time-management and problem-solving skills.
• Strong communication and interpersonal abilities, with a warm, engaging and professional manner.
• Ability to summarise information quickly, take detailed meeting notes and manage follow-up actions.
• Advanced proficiency in Microsoft Office and relevant administrative tools.
• High levels of discretion, integrity and attention to detail.
• A proactive, adaptable mindset and the ability to manage constantly changing priorities.
• Familiarity with luxury services, high-end lifestyle management and international travel.
• Polished presentation and the confidence to engage professionally with senior stakeholders.
• The ideal candidate is resourceful, personable and exceptionally detail-oriented, with the judgement to handle sensitive matters discreetly and the initiative to stay one step ahead.
• Flexible, happy to go the extra mile and able to travel as required

Salary Package: negotiable and dependent upon experience