Executive Assistant to the CEO

FAIRHUB TRAVEL L.L.C; Dubai; On-site; AED 120,000 - 240,000; Full time

Job summary

FAIRHUB TRAVEL L.L.C in Dubai seeks an organized Executive Assistant to the CEO to provide comprehensive administrative and executive support, manage the CEO's schedule, coordinate meetings, and handle correspondence to ensure smooth day-to-day operations.

The ideal candidate has 2–5 years' experience as EA/PA, a Bachelor's degree in a related field, excellent English communication, and proficiency with MS Office and Google Workspace.

Qualifications

• Bachelor's degree preferred in a related field.
• 2–5 years of EA/PA experience.
• Proficient English communication.
• Strong organizational and prioritization abilities.
• Experience handling confidential information.
• UAE work experience preferred.
• Arabic language skills advantageous.

Responsibilities

• Manage CEO's calendar, meetings, and daily schedule.
• Coordinate internal and external meetings and meeting arrangements.
• Handle emails, calls, correspondence on behalf of CEO.
• Prepare reports, presentations, documents, letters.
• Organize confidential files and documents.
• Follow up on tasks, deadlines, and action points.
• Coordinate with employees, clients, partners, suppliers, stakeholders.
• Assist with business-related projects and research.
• Prepare meeting agendas, take minutes, and follow up on decisions.
• Manage travel arrangements and itineraries.
• Handle confidential and sensitive information with discretion.
• Support inter-department communication.
• Perform other executive and administrative duties.

Skills

Written and verbal communication

Organizational skills

Time management

Discretion and confidentiality

Education

Bachelor's degree in Business Administration or related field

Tools

MS Office

Google Workspace

Excel

PowerPoint

Word

Job description

Job Summary

We are looking for a highly organized professional and proactive Executive Assistant to the CEO to provide comprehensive administrative and executive support. The ideal candidate will be responsible for managing the CEO s schedule, coordinating meetings, handling correspondence and ensuring smooth day-to-day executive operations.

Key Responsibilities

• Manage the CEO s calendar appointments meetings and daily schedule
• Coordinate internal and external meetings and prepare meeting arrangements
• Handle emails calls correspondence and communications on behalf of the CEO when required
• Prepare reports presentations documents letters and other business materials
• Organize and maintain confidential files records and important documents
• Follow up on tasks deadlines and action points assigned by the CEO
• Coordinate with employees clients partners suppliers and other stakeholders
• Assist the CEO with business-related projects research and administrative tasks
• Prepare meeting agendas take minutes when required and follow up on decisions
• Manage travel arrangements bookings and itineraries when required
• Handle confidential and sensitive information with professionalism and discretion
• Support the CEO in ensuring efficient communication between departments
• Perform other executive and administrative duties as assigned

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field preferred.
• 2–5 years of experience as an Executive Assistant, Personal Assistant, Secretary, or similar role.
• Excellent written and verbal communication skills in English.
• Strong organizational and time-management skills.
• Proficiency in MS Office, Google Workspace, Excel, Word, and PowerPoint.
• Ability to manage multiple priorities and work under pressure.
• Strong attention to detail and follow-up skills.
• Professional attitude, appearance, and communication.
• Ability to handle confidential information with discretion.
• UAE work experience is preferred.
• Arabic language skills are an advantage.

Ideal Candidate

The ideal candidate is confident, trustworthy, detail-oriented, proactive, and capable of working independently while maintaining a high level of professionalism when dealing with senior management and external stakeholders.