Female Executive Assistant to the CEO

International Community School - City Centre Campus; Abu Dhabi; On-site; AED 312,000 - 402,000; Full time

Job summary

International Community School - City Centre Campus is seeking an experienced Executive Assistant to support the CEO in Abu Dhabi. The role requires exceptional judgment, discretion, and the ability to manage a fast-paced executive environment.

You will coordinate between the CEO, senior leadership, school principals, and external stakeholders, manage complex calendars, prepare strategic documents, and ensure timely follow-ups and action tracking.

Qualifications

• Bachelor’s degree in Business Administration, Management, Communications or a related discipline.
• Minimum years of relevant experience, preferably including substantial experience as an Executive Assistant to a CEO, Managing Director, or other C-level executive.
• Previous experience supporting senior leadership within the UAE, preferably in the education sector or a multi-entity organization.
• Proven ability to manage complex executive schedules, high-level correspondence, and confidential information.
• Excellent command of written and spoken English with exceptional business communication and professional drafting skills.

Responsibilities

• Provide comprehensive executive and administrative support to the CEO, ensuring effective management of daily priorities and strategic commitments.
• Manage the CEO’s calendar, appointments, meetings, travel arrangements, and executive correspondence.
• Act as a central coordination point between the CEO, senior leadership, school principals, department heads and external stakeholders.
• Prioritize competing demands, anticipate executive requirements, and proactively resolve scheduling and operational challenges.
• Support the CEO in monitoring strategic initiatives, organizational priorities and key management decisions.
• Draft, review and coordinate professional correspondence, executive communications, presentations and official documents.
• Liaise professionally with board members, senior executives, government authorities, business partners and other stakeholders.
• Ensure timely communication and information flow between the CEO’s office and various departments.
• Handle sensitive and confidential matters with professionalism, integrity and discretion.
• Organize executive meetings, leadership discussions and strategic planning sessions.
• Prepare meeting agendas, briefing notes, presentations, reports and supporting documentation.
• Record accurate minutes of meetings, document key decisions and maintain action trackers.
• Follow up with relevant departments to ensure timely execution of CEO directives and management decisions.

Skills

Executive support

Calendar management

Stakeholder liaison

English communication

Education

Bachelor’s degree in Business Administration/Management/Communications

Job description

This is a position of significant responsibility and trust requiring an individual with exceptional judgment discretion communication skills and the ability to operate effectively in a fast-paced executive environment The successful candidate will serve as a trusted partner to the CEO ensuring seamless executive operations effective communication timely follow-ups and efficient coordination between senior leadership school management and external stakeholders

Key Responsibilities

• Provide comprehensive executive and administrative support to the CEO ensuring effective management of daily priorities and strategic commitments
• Manage the CEO’s calendar appointments meetings travel arrangements and executive correspondence
• Act as a central coordination point between the CEO senior leadership school principals department heads and external stakeholders
• Prioritize competing demands anticipate executive requirements and proactively resolve scheduling and operational challenges
• Support the CEO in monitoring strategic initiatives organizational priorities and key management decisions
• Draft review and coordinate professional correspondence executive communications presentations and official documents
• Liaise professionally with board members senior executives government authorities business partners and other stakeholders
• Ensure timely communication and information flow between the CEO’s office and various departments
• Handle sensitive and confidential matters with the highest level of professionalism integrity and discretion
• Organize executive meetings leadership discussions and strategic planning sessions
• Prepare meeting agendas briefing notes presentations reports and supporting documentation
• Record accurate minutes of meetings document key decisions and maintain structured action trackers
• Follow up with relevant departments to ensure the timely execution of CEO directives and management decisions
• Monitor deadlines outstanding actions and critical deliverables escalating delays when necessary
• Coordinate cross-functional projects and initiatives involving multiple school branches and departments
• Consolidate management reports operational updates and performance information for executive review
• Maintain organized and secure executive records documentation and correspondence
• Identify opportunities to improve executive office efficiency communication processes and administrative workflows
• Assist with special projects confidential assignments and other strategic responsibilities delegated by the CEO

Requirements Qualifications & Experience

• Bachelor’s degree in Business Administration Management Communications or a related discipline
• Minimum nbsp years of relevant experience preferably including substantial experience as an Executive Assistant to a CEO Managing Director or other C-level executive
• Previous experience supporting senior leadership within the UAE preferably in the education sector or a multi-entity organization is highly desirable
• Proven ability to manage complex executive schedules high-level correspondence and confidential information
• Excellent command of written and spoken English with exceptional business communication and professional drafting skills

The Ideal CandidateWe are looking for more than a traditional administrative assistant . The ideal candidate will be a highly capable executive professional who demonstrates:Executive Presence: A polished, confidence, this line maybe truncated. Exceptional Discretion: Absolute integrity and confidentiality when handling sensitive executive and organizational matters.Proactive Thinking: The ability to anticipate requirements, identify potential challenges, and take initiative without constant supervision.Outstanding Organization: Excellent prioritization, multitasking, and time-management capabilities.Strong Follow-Through: A results-oriented mindset with the ability to ensure management decisions translate into timely actions.