Executive Manager, Business Development Office

Confidential; Abu Dhabi; On-site; AED 300,000 - 500,000; Full time

Job summary

Confidential is seeking an experienced and highly organized Executive Manager, Business Development Office to provide strategic, operational, and administrative support for Business Development. This role serves as the central coordination point for business development activities, stakeholder engagement, executive reporting, governance, and special initiatives.

The ideal candidate will work with government entities, ministries, embassies, and senior stakeholders, demonstrating exceptional

Qualifications

• Bachelor's degree required in a related field (Business, Management, Marketing, Intl. Relations).
• 5+ years experience in executive support, business ops or stakeholder coordination.

Responsibilities

• Support VP, Business Development in prioritising, schedules and dept activities.
• Coordinate meetings, prepare agendas, presentations, and briefing materials.
• Track actions and follow-ups to ensure timely completion.
• Manage calendars, stakeholder engagements, and travel arrangements.
• Prepare executive reports, dashboards and briefing notes.

Skills

stakeholder coordination

government relations

communication

organizational skills

Education

Bachelor's degree in Business Administration

Bachelor's degree in International Relations

Tools

Microsoft Office

PowerPoint

Excel

Word

Job description

We are seeking an experienced and highly organized Executive Manager, Business Development Office to provide strategic, operational, and administrative support Business Development. This role will serve as the central coordination point for business development activities, stakeholder engagement, executive reporting, governance, and special initiatives.

The ideal candidate will have experience working with government entities, ministries, embassies, and senior stakeholders, and possess exceptional communication, coordination, and follow-up skills.

Key Responsibilities

Executive & Business Support

• Support the Vice President, Business Development in managing priorities, schedules, and departmental activities.
• Coordinate internal and external meetings, preparing agendas, presentations, and briefing materials.
• Track actions, commitments, and follow-ups to ensure timely completion.
• Manage calendars, stakeholder engagements, and travel arrangements.

Stakeholder & Government Relations

• Act as a key liaison between the Business Development function and internal departments.
• Coordinate interactions with government entities, ministries, embassies, partners, and strategic stakeholders.
• Support relationship management activities and ensure effective communication and follow-up.

Reporting & Documentation

• Prepare executive reports, dashboards, presentations, and briefing notes.
• Maintain records of strategic initiatives, partnerships, and stakeholder engagements.
• Organize departmental documentation, correspondence, and meeting records.

Operations & Governance

• Support departmental planning, governance, and reporting processes.
• Monitor workflows and ensure compliance with internal policies and procedures.
• Track budgets, procurement requests, and administrative requirements.
• Identify and implement process improvements to enhance operational efficiency.

Project & Event Coordination

• Coordinate workshops, events, stakeholder engagements, and executive meetings.
• Support strategic projects and initiatives led by the Vice President.
• Monitor project milestones, action items, and deliverables.

Qualifications & Experience

• Bachelor's degree in Business Administration, Management, Marketing, International Relations, or a related field.
• 5+ years of experience in executive support, business operations, administration, or stakeholder coordination roles.
• Experience working with government entities, ministries, embassies, or international organizations is highly preferred.
• Strong project coordination, reporting, and organizational skills.
• Proficiency in Microsoft Office Suite, particularly PowerPoint, Excel, and Word.
• Ability to manage multiple priorities in a fast-paced environment.
• Willingness and ability to travel when required.

Languages

• Fluent English and Arabic (mandatory)
• French language proficiency is an added advantage