Executive Assistant - UAE Nationals

Company Confidential; Dubai; On-site; AED 240,000 - 420,000; Full time

Job summary

Company Confidential in Dubai is seeking an experienced Executive Assistant to support the Chief Office with calendar management, meetings coordination, and priority follow-through across stakeholders.

With 5+ years in PA or executive-support roles, you will manage confidential information, liaise with senior internal and external partners, and drive organizational efficiency in a fast, agile environment.

Qualifications

• 5+ years of experience as a Personal Assistant or Executive Assistant.
• Proven calendar management, correspondence, and stakeholder coordination at senior level.
• Strong organizational and project-tracking skills with high discretion.
• Excellent communication and ability to liaise with senior stakeholders.
• Proficiency in Arabic and English is mandatory.

Responsibilities

• Manage diaries and coordinate meetings, prioritizing the Chief's time.
• Coordinate and track priority initiatives and action items across stakeholders.
• Support the Chief Office in strategic priorities, communications, and daily flow.
• Liaise with senior internal and external stakeholders with professionalism and discretion.
• Monitor incoming requests and escalate as needed for Chief attention.
• Plan and coordinate high-priority meetings, projects, and cross-functional initiatives.
• Identify coordination gaps and bottlenecks to drive resolution and momentum.
• Maintain timelines and deliverables for strategic projects and leadership priorities.
• Contribute to a well-organized, agile Chief Office environment that supports decision-making.
• Handle confidential information with discretion and professional judgment.
• Process expense reports, invoices, and reimbursements for the Chief Office.
• Maintain organized filing systems and document repositories.
• Coordinate internal and external events, offsites, and functions hosted by the Chief.
• Oversee the Chief Office and its facilities, ensuring a functional working environment.

Skills

Calendar management

Stakeholder coordination

Discretion

Communication

Arabic & English

Job description

The ideal candidate will act as a key coordination point between the Chief Office and internal/external stakeholders, driving follow-through on priority actions and maintaining a well-organized, agile executive environment.

Responsibilities

• You will manage diaries and coordinate meetings, ensuring efficient scheduling and prioritization of the Chief's time
• You will coordinate and track priority initiatives and key action items within the Chief Office, ensuring timely follow-up and execution across stakeholders
• You will support the Chief Office in managing strategic priorities, communications, and day-to-day operational flow to ensure alignment and efficiency
• You will liaise with senior internal and external stakeholders on behalf of the Chief Office, maintaining a high level of professionalism, discretion, and responsiveness
• You will monitor incoming requests, correspondence, and matters requiring Chief attention, helping prioritize and escal
• You will support the planning, coordination, and follow-through of high-priority meetings, projects, and cross-functional initiatives
• You will proactively identify coordination gaps, pending actions, and operational bottlenecks, helping drive resolution and momentum across initiatives
• You will maintain oversight of key deliverables and timelines related to strategic projects and leadership priorities
• You will contribute to creating a well-organized, agile, and responsive Chief Office environment that supports effective decision-making and execution
• You will manage confidential and sensitive information with the utmost discretion and professional judgment
• You will process expense reports, invoices, and reimbursements related to the Chief Office
• You will maintain organized filing systems and document repositories for easy retrieval of key materials
• You will manage administrative tasks for the Chief as needed, handled with appropriate discretion
• You will coordinate internal and external events, offsites, and functions hosted or attended by the Chief
• You will oversee the Chief Office and its facilities, ensuring a well-organized and functional working environment

Qualifications

• You will have a minimum of 5 years of professional experience as a Personal Assistant, Executive Assistant, or in a related executive-support role
• You will have proven experience managing calendars, correspondence, and stakeholder coordination at a senior level
• You will have strong organizational and project-tracking skills, with high attention to detail and discretion in handling sensitive matters
• You will demonstrate excellent communication skills and the ability to liaise confidently with senior internal and external stakeholders
• Proficiency in Arabic and English is mandatory