Senior Executive - President & CEO Office (UAE National Only)

Dubai Chambers; Dubai; On-site; AED 90,000 - 120,000; Full time

Job summary

Dubai Chambers seeks an experienced executive assistant to support the President & CEO and Chairman’s Office. The role includes managing correspondence, coordinating guest and travel arrangements, and organizing high-stakes meetings and calendars.

You will maintain confidential information with discretion, coordinate cross-functional actions, and provide logistical support on strategic projects. Fluency in English and Arabic and strong MS Office skills are required.

Qualifications

• Bachelor degree in Business Administration or related field.
• 2–4 years of progressive experience.
• Fluent in English and Arabic (read, spoken, written).
• Excellent interpersonal skills and strong MS Office proficiency.

Responsibilities

• Manage internal and external correspondence for the President & CEO and Chairman’s Office.
• Coordinate guest arrangements for the President & CEO and Chairman.
• Organise meetings: calendars, venues, parking, access, logistics, invitations.
• Maintain calendars and commitments for the President & CEO and Chairman.
• Coordinate follow-ups with internal departments on strategic projects.
• Provide administrative, executive, and logistical support.
• Manage business travel, itineraries, and related arrangements.
• Prepare and maintain reports and schedules, including travel and missions.
• Maintain VIP, government, local, and international contacts databases.
• Ensure effective communication with stakeholders.
• Handle confidential executive information with discretion.
• Follow up on outstanding actions and deliverables.
• Undertake special projects assigned by the Line Manager.

Skills

Administrative support

MS Office

Typing

Organizational skills

Education

Bachelor degree in Business Administration

Job description

Support the Office Manager through business travels, outbound mission arrangements, reports, database management and all other related administrative support.

KEY ACCOUNTABILITIES:

Administrative Support

• Manage internal and external correspondence and enquiries for the President & CEO and Chairman’s Office.
• Coordinate and manage guests’ arrangements for the President & CEO and Chairman.
• Organise meetings, including calendars, venues, parking, access, logistics, and invitations.
• Manage and maintain the President & CEO and Chairman’s calendars and commitments.
• Coordinate follow-ups with internal departments on strategic projects and key actions.
• Provide administrative, executive, and logistical support to the President & CEO and Chairman’s Office.
• Manage business travel, meetings, itineraries, and related arrangements for the President & CEO and Chairman.
• Prepare and maintain related reports, records, and schedules, including business travel and Missions .
• Maintain and update VIP, government, local, and international business contacts and databases.
• Ensure effective communication and coordination with internal and external stakeholders.
• Handle confidential and sensitive executive information with discretion.
• Follow up on outstanding actions and ensure timely completion of deliverables.
• Undertake special projects and tasks assigned by the Line Manager.

QUALIFICATIONS & EXPERIENCE:

• Bachelor degree in Business Administration or other relevant field

Minimum Experience and Skills

• 2 - 4 years of progress experience
• High command of English & Arabic (read, spoken, written)
• Excellent interpersonal skills
• Excellent knowledge in MS applications and typing
• Excellent priority and organizational skills
• Able to handle work stress
• Professional attitude and appearance and pleasant personality