Executive - EC Office (Administrative)

Confidential Company; Dubai; On-site; AED 134,000 - 201,000; Full time

Job summary

Confidential Company is seeking an Executive Administrative Support to maintain organized filing systems for executive records and communications, and to coordinate logistics for high-level meetings and engagements.

The role involves preparing briefing notes, presentations and reports, ensuring timely delivery of executive documents, and supporting governance and policy adherence with discretion and professionalism.

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field.
• Fresh graduates or candidates with 1–2 years of relevant experience in administrative support.
• Strong organizational, coordination, reporting, and follow-up skills.
• Excellent English communication and interpersonal skills.
• Professional, polished, highly organized, and detail-oriented.
• Able to handle confidential and sensitive information with discretion.

Responsibilities

• Maintain organized filing systems for executive records and communications.
• Coordinate logistics for executive meetings and official engagements.
• Support preparation of briefing notes, presentations and reports.
• Prepare consolidated executive reports, dashboards and KPIs.
• Ensure compliance with internal policies and approval workflows.
• Identify opportunities to improve administrative processes and governance.

Education

Bachelor's degree in Business Administration, Management, or a related field

Fresh graduates or 1–2 years of relevant experience

Job description

Executive Administrative Support

Maintain organized filing systems electronic and physical for executive records agreements reports and official communications Track action items decisions and follow-ups arising from executive meetings and ensure timely closure in coordination with relevant stakeholders

Coordination Liaison

Act as a key coordination point between the Vice President Executive Chairman s Office internal departments government entities and external partners Coordinate internal workflows related to partnership engagements executive requests and escalations ensuring alignment with policies and timelines Support cross-functional coordination for initiatives events and official engagements led by the Vice President

Meetings Protocol Engagement Support

Coordinate logistics for executive meetings committees and official engagements including venue arrangements attendance confirmations and documentation Support protocol and etiquette requirements for high-level meetings VIP visits and official events in collaboration with relevant units Assist in preparing briefing notes presentations and reports for executive and stakeholder meetings

Reporting Documentation

Support the preparation consolidation and formatting of executive reports presentations dashboards and correspondence Ensure reports are prepared accurately submitted on time and aligned with organizational standards and branding Maintain trackers for KPIs partnerships documentation and executive requests as directed

Office Operations Governance

Support day-to-day operations of the Executive Chairman s Office ensuring administrative processes run efficientlyEnsure compliance with internal policies procedures and approval workflows Handle sensitive information with the highest level of discretion and confidentiality

Continuous Improvement

Identify opportunities to improve administrative processes coordination mechanisms and documentation practices within the Executive Chairman s Office Support the implementation of best practices in executive office administration and governance Bachelor's degree in Business Administration, Management, or a related field.Fresh graduates or candidates with 1–2 years of relevant experience in administrative support, coordination, or executive office functions.Strong organizational, coordination, reporting, and follow-up skills.Excellent English communication and interpersonal skills.Professional, polished, highly organized, and detail-oriented.Able to handle confidential and sensitive information with discretion.