Executive Assistant - Managing Director

AlFuttaim; Dubai; On-site; AED 180,000 - 300,000; Full time

Job summary

Al-Futtaim Automotive is seeking an experienced Executive Assistant to the Managing Director in Dubai. You will coordinate the MD's priorities, communications and commitments, enabling informed decision-making and efficient executive operations.

The role blends high-level administration with governance support and proactive follow-through. You will manage complex calendars, prepare leadership materials, record minutes and track actions with internal and external stakeholders.

Qualifications

• Bachelor's degree in a related discipline.
• 5–8 years supporting C-suite executives or senior leadership.
• Experience in multinational or matrixed organizations preferred.

Responsibilities

• Manage the Managing Director's calendar and priorities, coordinating meetings and commitments.
• Organize executive correspondence, presentations and stakeholder communications.
• Prepare agendas and materials for leadership meetings and board reviews.
• Record minutes and maintain action tracking from meetings.
• Track executive action items and follow up with stakeholders.
• Develop relationships with internal and external stakeholders and respond to business needs.
• Handle confidential information securely and in line with confidentiality requirements.
• Produce executive reports, dashboards, and briefing materials for leadership.
• Support travel arrangements and other executive commitments.
• Ensure smooth operation of the MD's office through planning and coordination.

Skills

Organizational skills

Communication

Discretion & confidentiality

MS Office suite

Executive calendar management

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Outlook

PowerPoint

Excel

Word

Teams

Job description

Executive Assistant - Managing Director Job Snapshot

Role: Executive Assistant to the Managing Director

Location: Dubai, United Arab Emirates

Industry: Automotive

Function: Executive Support

Experience: 5 to 8 years supporting C-suite executives, Managing Directors, CEOs or senior leadership teams

Job Type: Full Time

Country: United Arab Emirates

City: Dubai

Industry: Automotive

Function: Executive Support

Salary: Not disclosed

Gender: No Preference

Candidate Nationality: Not specified

Job Type: Full Time

Work Arrangement: On-site

Overview of the Role

As Executive Assistant to the Managing Director, you will act as a trusted partner responsible for keeping executive priorities, communications and business commitments effectively coordinated. You will support the Managing Director with the information, materials and organization required for informed decision-making while helping ensure that the executive office operates efficiently and strategic actions progress according to plan. The role combines high-level administration with stakeholder coordination, governance support and proactive follow-through.

What You Will Do

• Manage the Managing Director 's calendar and priorities, coordinating meetings, reviews and business commitments while avoiding scheduling conflicts.
• Organize executive correspondence, presentations and stakeholder communications to a consistently high professional standard.
• Prepare agendas, materials and supporting documentation for leadership meetings, board reviews and business updates.
• Record minutes and maintain clear action tracking following executive and leadership meetings.
• Track executive action items and follow through with relevant stakeholders to support completion within agreed deadlines.
• Develop effective working relationships with internal and external stakeholders and respond promptly to business requirements.
• Handle confidential and sensitive business information securely and in accordance with confidentiality requirements.
• Produce accurate executive reports, dashboards, presentations and briefing materials for the leadership team.
• Support travel arrangements and other executive commitments where required.
• Keep the Managing Director 's office operating smoothly through forward planning, coordination, prioritisation and practical problem-solving.

Required Skills

• Exceptional organizational and planning capabilities.
• Strong business acumen and professional judgement.
• Excellent written and verbal communication skills in English.
• High standards of discretion, integrity and confidentiality.
• Advanced proficiency in Microsoft Outlook, PowerPoint, Excel, Word and Teams.
• Strong understanding of executive office management and business governance.
• Ability to coordinate complex calendars and competing executive priorities.
• Experience preparing executive communications and leadership materials.
• Strong stakeholder management and follow-up capabilities.

What Qualifies You for the Role

• Bachelor 's degree in Business Administration, Management, Communications or a related discipline.
• 5 to 8 years of experience supporting C-suite executives, Managing Directors, CEOs or senior leadership teams.
• Experience within a multinational or matrixed organization is preferred.
• Demonstrated experience managing complex calendars, executive communications, travel arrangements, leadership meetings and governance processes.
• UAE or wider GCC experience is preferred.
• Ability to work with sensitive information while maintaining appropriate confidentiality and professional judgement.

About Al-Futtaim Automotive

Al-Futtaim Automotive is a regional mobility business operating across eight countries in the Middle East, Asia and North Africa. Its portfolio includes more than 25 global brands, with capabilities spanning passenger vehicles, commercial vehicles and industrial equipment alongside logistics, leasing, aftersales and financial services. The business employs more than 9,000 colleagues and is focused on developing its mobility ecosystem through innovation, digital transformation and customer experience. Al-Futtaim Automotive works with established automotive brands to deliver mobility solutions for individuals, businesses and communities.