Executive Assistant to the CEO

Fuse Finance; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading fintech company in Dubai is seeking an Executive Assistant to support their CEO. This role involves managing the CEO's calendar, coordinating travel, and ensuring effective communication. The ideal candidate has extensive experience as an Executive Assistant in a dynamic environment. Benefits include a Macbook, flexible working, private healthcare, and wellness days.

Benefits

Macbook

Opportunity to travel

Flexible vacation time

Private Healthcare

Employee stock ownership (ESOP)

Wellness days

Qualifications

• Extensive experience as an Executive Assistant in fast-paced environments.
• Exceptional communication and interpersonal skills.
• Ability to maintain confidentiality and discretion.

Responsibilities

• Manage the CEO's calendar and communication effectively.
• Coordinate complex international and domestic travel.
• Build relationships with internal and external stakeholders.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

Problem-solving

Tech proficiency

Tools

Google Workspace

Slack

Notion

MacOS

Job description

Overview

Fuse is rebuilding clearing from the ground up. Fintech has gone global and emerging markets have become growth markets, transitioning from high risk jurisdictions to must have corridors, but clearing banks haven’t evolved. We believe the clearing stack needs to be rebuilt. Treasury pooling and/or stablecoins fix surface level issues, but no one is rebuilding the underlying infrastructure in each market - from correspondent nostro account networks to clearing on local central banks.

We’re building a new type of clearing bank, connecting globally important growth markets (such as the Middle East, China, India, Turkey and many more) to G7 currencies through named virtual accounts in every jurisdiction. We take quality very seriously - using our own direct central bank clearing where possible, applying for global banking licenses, operating a universal reliance KYC model - all to ensure the same few lines of code enables a correctly named payment from a local account in every market, making us the ideal clearing partner for any cross border payment.

Responsibilities

The Role is structured as follows to support the CEO as a trusted partner and to help the company operate at maximum effectiveness. This role goes beyond traditional admin support — you’ll not only manage the CEO’s calendar, travel, and communication, but also ensure priorities move forward across the business.

The right person is hyper-organized, proactive, and comfortable working with a mix of detail and strategy. You’ll sit at the center of a high-growth fintech company, making sure the CEO’s attention is on the most important matters, while also stepping in to drive follow-up and execution on key initiatives.

Executive Support

• Provide proactive and strategic diary and time management for the CEO.
• Coordinate complex international and domestic travel (flights, accommodation, visas).
• Prepare presentations, reports, briefing notes, agendas, and capture minutes where needed.
• Act as a trusted gatekeeper, helping the CEO focus on the highest-priority matters.
• Manage inbox and correspondence, ensuring clear, timely, and professional communication.
• Track expenses and oversee related admin tasks.

Executive Team Coordination

• Interface directly with the executive team to coordinate the CEO’s priorities.
• Follow up on key decisions and ensure commitments are delivered on.
• Partner with leaders across the business to keep projects aligned and moving.
• Support with the preparation of investor updates, board packs, and strategy materials.

Stakeholder & Event Support

• Build and nurture strong relationships with internal and external stakeholders.
• Help coordinate major company events, leadership offsites, and key external meetings.
• Occasionally assist with personal errands to optimize the CEO’s time.
• Continuously look for ways to improve executive operations and workflows.

Qualifications

• Extensive experience as an Executive Assistant supporting senior executives in a fast-paced environment (startup/scale-up preferred).
• Advanced organizational and time management skills, with meticulous attention to detail.
• Strong background in coordinating complex business travel.
• Exceptional communication and interpersonal skills, comfortable dealing with all levels of stakeholders.
• Highly efficient, resourceful, and solutions-oriented, with strong ownership and accountability.
• Proficient with Google Workspace, Slack, Notion, and MacOS; quick to pick up new tools.
• Able to maintain the highest levels of confidentiality and discretion.
• Flexible working style — comfortable with changing priorities, time zones, and last-minute adjustments.

Benefits

• A Macbook
• Opportunity to travel (if applicable)
• Flexible vacation time
• Private Healthcare
• Employee stock ownership (ESOP)
• Flexible working and autonomy
• Pay it forward days - we offer 2 annual pay it forward days where you can take time to volunteer for a charitable cause that is important to you.
• Wellness days - we believe you can only work your best when you feel your best, and we know working at Fuse is intense, so we offer 3 wellness days every quarter where you can take time to re-energise.