Executive Assistant to Chairman

Apparel Group; Dubai; On-site; AED 335,000 - 513,000; Full time

Job summary

Apparel Group in Dubai seeks an experienced executive assistant to support the Chairman/CXO in Dubai. You will manage schedules, prepare briefs, coordinate high-level meetings, and ensure confidential, well-structured documentation.

You’ll drive strategic coordination, data reporting, and leverage AI tools to boost efficiency while maintaining accuracy and prioritization across functions. You will operate in a fast-paced environment requiring exceptional organization, communication, and

Qualifications

• Bachelor's degree in Business, Finance, or related field; postgraduate qualification is an advantage.
• 7-8 years of experience supporting Chairman / CXO-level executives.
• Advanced proficiency in MS Office (Excel, PowerPoint) for reporting and presentations.
• Strong data analysis and interpretation capability.
• Hands-on experience with AI tools and productivity platforms.
• Basic financial analysis and reporting understanding.
• Excellent communication and structuring skills.
• Strong multitasking, priority management, and adaptability.

Responsibilities

• Executive Support & Priority Management: Manage and optimize the Chairman’s schedule, ensuring effective prioritization of meetings, deliverables, and engagements.
• Coordinate high-level meetings, preparing structured briefs, key discussion points, and follow-ups.
• Act as a central point for managing priorities, ensuring timely execution of tasks across functions.
• Handle confidential information with complete discretion and structured documentation.
• Support strategic discussions by preparing structured inputs, summaries, and research-backed insights.
• Assist in analyzing business priorities and tracking execution across key initiatives.
• Provide structured updates and ensure alignment across stakeholders on ongoing actions.
• Facilitate communication between leadership teams and ensure clarity in execution expectations.
• Perform data analysis and interpretation to support business tracking and reporting.
• Support financial analysis including reviewing reports, tracking numbers, and preparing summaries.
• Develop high-quality dashboards, reports, and presentations using advanced MS Office tools.
• Translate complex data into clear and concise outputs for executive review.
• Leverage AI tools and digital platforms to improve efficiency in reporting, research, and workflow management.
• Manage multiple priorities simultaneously with high accuracy and attention to detail.
• Ensure high standards of documentation, presentation, and organizational structure.
• Adapt quickly to dynamic business requirements and shifting priorities while maintaining output quality.

Skills

Priority management

Executive support

Data analysis

Multitasking

Adaptability

Communication

Presentations

Education

Bachelor's degree in Business/Finance or related field

Postgraduate qualification (advantage)

Tools

MS Office

Excel

PowerPoint

AI tools

Job description

How You Will Make An Impact (Key Responsibilities)

• Executive Support & Priority Management: Manage and optimize the Chairman’s schedule, ensuring effective prioritization of meetings, deliverables, and engagements.
• Coordinate high-level meetings, preparing structured briefs, key discussion points, and follow-ups.
• Act as a central point for managing priorities, ensuring timely execution of tasks across functions.
• Handle confidential information with complete discretion and structured documentation.

Strategic Coordination & Business Support

• Support strategic discussions by preparing structured inputs, summaries, and research-backed insights. Assist in analyzing business priorities and tracking execution across key initiatives.
• Provide structured updates and ensure alignment across stakeholders on ongoing actions.
• Facilitate communication between leadership teams and ensure clarity in execution expectations.

Data Analysis, Financial Insights & Reporting

• Perform data analysis and interpretation to support business tracking and reporting.
• Support financial analysis including reviewing reports, tracking numbers, and preparing summaries.
• Develop high-quality dashboards, reports, and presentations using advanced MS Office tools.
• Translate complex data into clear and concise outputs for executive review.

Operational Excellence, Digital Tools & Execution Efficiency

• Leverage AI tools and digital platforms to improve efficiency in reporting, research, and workflow management.
• Manage multiple priorities simultaneously with high accuracy and attention to detail.
• Ensure high standards of documentation, presentation, and organizational structure.
• Adapt quickly to dynamic business requirements and shifting priorities while maintaining output quality. .

Qualifications & Skills

• Bachelors degree in Business, Finance, or related field; postgraduate qualification is an advantage.
• 7-8 years of experience supporting Chairman / CXO-level executives.
• Advanced proficiency in MS Office (Excel, PowerPoint) for reporting and presentations.
• Strong data analysis and interpretation capability.
• Hands-on experience with AI tools and productivity platforms.
• Basic financial analysis and reporting understanding.
• Excellent communication and structuring skills.
• Strong multitasking, priority management, and adaptability.