Executive Assistant

Synthesys LLC; Dubai; On-site; AED 279,000 - 446,000; Full time

Job summary

Synthesys LLC is seeking an Executive Assistant to the Managing Director and C‑Suite in Dubai. You will handle complex travel, prepare meeting materials, and coordinate cross-functional initiatives to maximize executive focus and productivity.

Ideal candidates bring 5+ years supporting C‑Suite, exceptional organization, and top-tier communication skills, with the ability to work autonomously in a fast-paced environment.

Qualifications

• Unwavering commitment to discretion and confidentiality when handling sensitive and proprietary information.
• Exceptional organizational capabilities, including managing complex, high-volume calendars and global travel logistics.
• Strong verbal and written communication skills for interfacing with executives.
• Ability to anticipate needs and proactively solve high-level logistical issues.
• Expert in creating polished presentations using major software suites (PowerPoint, Google Workspace).
• High resilience and adaptability in an autonomous executive-level support environment.
• Proven ability to manage multiple conflicting priorities with meticulous attention to detail.
• Typically 5+ years of experience supporting C-Suite or Managing Director-level executives.

Responsibilities

• Manage highly complex international and domestic travel itineraries.
• Meticulously prepare meeting materials and presentations.
• Coordinate cross-functional initiatives across departments.
• Exercise discretion handling sensitive information in communications and docs.

Skills

Discretion & confidentiality

Calendar & travel management

Executive presentation creation

Verbal & written communication

Prioritization & multitasking

Strategic gatekeeping

Cross-functional coordination

Problem solving

C-suite support experience

Resilience & autonomy

Tools

PowerPoint

Google Workspace

Job description

Are you driven to tackle tough, meaningful challenges—the kind that unite curious, ambitious, and determined people who push themselves to grow every day? If that sounds like you, you’re in the right place.

YOUR IMPACT

As an Executive Assistant, you will serve as the primary operational partner to our Managing Director and C‑Suite, taking ownership of the critical administrative and logistical workstreams that maximize executive focus and productivity.

This role requires more than schedule management; it requires strategic gatekeeping and the capability to anticipate and resolve complex issues before they escal

You will manage highly complex international and domestic travel itineraries, meticulously prepare all meeting materials and presentations, and coordinate cross-functional initiatives across various departments. Your commitment to absolute discretion and confidentiality when handling sensitive information is crucial in earning and maintaining the trust of our most influential leaders, making your daily impact foundational to the firm’s success.

YOUR GROWTH

Thriving as an Executive Assistant to senior leadership requires continuous development in diplomacy, high-stakes communication, and strategic prioritization. You are the kind of person who embraces pressure, uses foresight to structure complex processes, and has the mental resilience to thrive in an autonomous, executive-level support capacity.

In return for your dedication and commitment to operational excellence, we will provide direct exposure to the highest levels of strategic decision‑making within the firm. You will receive mentorship and insight into executive‑level problem‑solving that will accelerate your business acumen in ways that other roles cannot.

When you join us, you will have:

• Executive Mentorship: Direct daily interaction and apprenticeship with the Managing Director and C‑Suite, accelerating your understanding of strategic leadership.
• Operational Autonomy: The mandate to design and implement your own best‑practice systems for maximizing executive efficiency and time management.
• Business Acumen: Deep exposure to financial performance, board materials, and operational planning.

YOUR QUALIFICATIONS AND SKILLS

• You possess an unwavering commitment to discretion and confidentiality when handling all sensitive and proprietary business information.
• You exhibit exceptional organizational capabilities, including the proven ability to manage complex, high-volume calendars and global travel logistics.
• You maintain strong verbal and written communication skills, necessary for professionally interfacing with internal and external executives.
• You have demonstrated proficiency in anticipating the needs of executives and proactively solving high-level logistical issues without prompting.
• You are an expert in creating polished, professional presentations and documentation using major software suites (e.g., PowerPoint, Google Workspace).
• You possess a high degree of resilience and adaptability, remaining effective and composed within a demanding, ambiguous, and autonomous work environment.
• You maintain a proven ability to manage multiple conflicting priorities simultaneously while maintaining impeccable attention to detail.
• You typically have 5 or more years of experience successfully supporting C‑Suite or Managing Director-level executives in a high-growth environment.