Executive Secretary To Chairman

Tanqeeb; Dubai; On-site; AED 223,000 - 402,000; Full time

Job summary

Tanqeeb is seeking an experienced Executive Secretary/EA to support the Chairman. The role focuses on calendar management, arranging travel, and preparing reports and materials for high‑level meetings.

Ideal candidates will have 5+ years of experience supporting senior executives, exceptional communication and organizational skills, and a high level of discretion and confidentiality in a fast-paced environment.

Qualifications

• 5+ years as Executive Secretary/EA.
• Experience supporting a Chairman/CEO preferred.
• Excellent communication and organizational skills.
• Strong proficiency in MS Office, Outlook and PowerPoint.
• High level of confidentiality, professionalism and attention to detail.
• Flexible and comfortable working in a fast-paced environment.

Responsibilities

• Manage the Chairman's calendar, meetings and appointments.
• Coordinate domestic and international travel arrangements.
• Prepare correspondence, reports, presentations and meeting materials.
• Coordinate with senior management, clients and external stakeholders.
• Handle confidential and sensitive information with complete discretion.
• Follow up on key tasks and commitments on behalf of the Chairman.
• Manage last-minute requirements and changing priorities effectively.

Skills

Executive support

Communication

Organizational skills

Discretion

Confidentiality

Attention to detail

Adaptability

Tools

MS Office Suite

Outlook

PowerPoint

Job description

1. Manage the Chairman's calendar, meetings and appointments.

2. Coordinate domestic and international travel arrangements.

3. Prepare correspondence, reports, presentations and meeting materials.

4. Coordinate with senior management, clients and external stakeholders.

5. Handle confidential and sensitive information with complete discretion.

6. Follow up on key tasks and commitments on behalf of the Chairman.

7. Manage last-minute requirements and changing priorities effectively.

Desired Candidate Profile

1. 5+ years of experience as an Executive Secretary / Executive Assistant.

2. Experience supporting a Chairman, CEO, MD or other senior executive is preferred.

3. Excellent communication and organizational skills.

4. Strong proficiency in MS Office, Outlook and PowerPoint.

5. High level of confidentiality, professionalism and attention to detail.

6. Flexible and comfortable working in a fast-paced environment.