Executive Assistant

AL BADDAD CAPITAL LLC; Dubai; On-site; AED 201,000 - 335,000; Full time

Job summary

AL BADDAD CAPITAL LLC in Dubai seeks an experienced Executive & Administrative professional to support the Group CEO with calendar management, correspondence, and high-level reporting.

The role covers meeting and board support, liaison with stakeholders, strategic/operational assistance, and office process improvements, with occasional travel.

Qualifications

• Bachelor’s degree in Business Administration, Management, or related field.
• 5–10 years of experience as an Executive Secretary/Executive Assistant supporting senior executives.
• Experience supporting a Group CEO, Managing Director, or Board-level executive preferred.

Responsibilities

• Manage the Group CEO’s calendar, travel, and meeting schedules.
• Screen and prioritize correspondence on behalf of the CEO.
• Prepare reports, presentations, briefing notes, and executive documents.
• Ensure timely follow-up on actions from meetings and decisions.
• Organize executive meetings, board meetings, and committee sessions.
• Take minutes and track resolutions and action points.
• Coordinate communication between CEO, Board, and senior management.
• Support strategic initiatives, research, and dashboards.
• Maintain filing systems and improve administrative processes.
• Ensure compliance with policies and governance.

Skills

Executive support

Calendar management

Communication

Discretion

Multitasking

Stakeholder management

Education

Bachelor’s in Business Admin

Tools

MS Office Suite

Job description

Executive & Administrative Support

• Manage the Group CEO’s calendar, appointments, travel arrangements, and meeting schedules

• Screen, prioritize, and handle correspondence (emails, calls, letters) on behalf of the CEO

• Prepare, review, and format reports, presentations, briefing notes, and executive documents

• Ensure timely follow‑up on action items arising from meetings and executive decisions

Meeting & Board Support

• Organize executive meetings, board meetings, and committee sessions

• Prepare agendas, meeting packs, and presentations

• Take accurate minutes and track resolutions and action points

• Coordinate communication between the CEO, Board of Directors, and senior management

Communication & Liaison

• Act as a central point of contact between the CEO and internal/external stakeholders

• Manage confidential and sensitive information with absolute discretion

• Draft professional correspondence and communications on behalf of the CEO

• Coordinate with group companies, subsidiaries, and functional heads

Strategic & Operational Support

• Assist the CEO in monitoring key strategic initiatives and deadlines

• Support special projects, research, and analysis as assigned

• Track performance reports and executive dashboards when required

• Help ensure alignment of CEO priorities across the Group

Office & Process Management

• Maintain organized electronic and physical filing systems

• Improve administrative processes for efficiency and accuracy

• Ensure compliance with company policies and governance requirements

Desired Candidate Profile

Qualifications & Experience

• Bachelor’s degree in Business Administration, Management, or a related field

• Minimum 5–10 years of experience as an Executive Secretary, Executive Assistant, or similar role supporting senior executives

• Experience supporting a Group CEO, Managing Director, or Board-level executive is highly preferred

Skills & Competencies

• Exceptional organizational and time‑management skills

• Strong written and verbal communication skills

• High level of confidentiality, integrity, and professionalism

• Ability to multitask and work under pressure with minimal supervision

• Strong attention to detail and problem‑solving skills

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and digital collaboration tools

Personal Attributes

• Proactive, reliable, and highly discreet

• Calm, confident, and diplomatic

• Strong interpersonal skills and executive presence

• Flexible and adaptable to changing priorities

Working Conditions

• Full‑time position

• May require extended hours to support executive schedules

• Occasional local or international travel may be required