Personal Assistant

R&B Fashion; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

R&B Fashion seeks an Executive Assistant to support the Chairwoman in Dubai. The role focuses on calendar management, travel coordination, logistics, and discreet handling of confidential information to enable effective time and priority management.

Responsibilities include managing schedules, coordinating meetings, travel itineraries, and acting as the liaison between the Chairwoman, internal teams, and external stakeholders. Experience with CXO support is preferred.

Qualifications

• 3-7 years of experience as an Executive Assistant or Administrative Assistant supporting senior leaders.
• Experience supporting Board-level or CXO roles preferred.
• Proficiency in MS Office / Google Workspace and scheduling tools.

Responsibilities

• Calendar & Desk Management: Manage the Chairwoman's calendar, appointments, and meeting schedules.
• Coordinate internal and external meetings, ensuring optimal sequencing and time utilization.
• Screen calls, emails, and meeting requests; prioritize and route appropriately.
• Maintain the Chairwoman's desk, documents, and records in an organized and accessible manner.
• Travel & Logistics Management: Plan and coordinate domestic and international travel, including flight bookings, accommodation, visas, and ground transportation.
• Prepare travel itineraries and ensure all logistics are aligned ahead of travel.
• Coordinate logistics for meetings, events, and off-sites, including venues, materials, and arrangements.
• Act as the point of contact for last-minute changes and contingencies.
• Stakeholder Coordination: Serve as the coordination point between the Chairwoman and internal teams, Board members' offices, and external stakeholders.
• Manage communication flow and follow-ups with professionalism and discretion.
• Ensure timely coordination with the CEO's office, leadership team, and support functions as required.
• Handle sensitive and confidential information with absolute discretion.
• Ensure secure handling, storage, and sharing of documents and information.
• Exercise caution and judgment in managing access to the Chairwoman and her information.
• Planning & Administrative Support: Support planning of key meetings, events, and schedules.
• Track action items and ensure follow-ups are completed.
• Assist with preparation and collation of meeting materials, presentations, and documents.

Skills

Calendar management

Discretion

Communication

Organization

Tools

MS Office / Google Workspace

Scheduling tools

Job description

Job Description:

Job Purpose:

The role focuses on calendar management, travel coordination, logistics, stakeholder coordination, and strict confidentiality, enabling effective time and priority management.

How you will make an impact (Key responsibilities):

1. Calendar & Desk Management

   Manage the Chairwoman's calendar, appointments, and meeting schedules

   Coordinate internal and external meetings, ensuring optimal sequencing and time utilization

   Screen calls, emails, and meeting requests; prioritize and route appropriately

   Maintain the Chairwoman's desk, documents, and records in an organized and accessible manner

   2. Travel & Logistics Management

   Plan and coordinate domestic and international travel, including flight bookings, accommodation, visas, and ground transportation

   Prepare travel itineraries and ensure all logistics are aligned ahead of travel

   Coordinate logistics for meetings, events, and off-sites, including venues, materials, and arrangements

   Act as the point of contact for last-minute changes and contingencies

   3. Stakeholder Coordination

   Serve as the coordination point between the Chairwoman and internal teams, Board members' offices, and external stakeholders

   Manage communication flow and follow-ups with professionalism and discretion

   Ensure timely coordination with the CEO's office, leadership team, and support functions as required

   Handle sensitive and confidential information with absolute discretion

   Ensure secure handling, storage, and sharing of documents and information

   Exercise caution and judgment in managing access to the Chairwoman and her information 4. Planning & Administrative Support

   Support planning of key meetings, events, and schedules

   Track action items and ensure follow-ups are completed

   Assist with preparation and collation of meeting materials, presentations, and documents

   Maintain accurate records and filing systems .

   Qualifications & Skills

   3-7 years of experience as an Executive Assistant or Administrative Assistant supporting senior leaders

   Experience supporting Board-level or CXO roles preferred

   Proficiency in MS Office / Google Workspace and scheduling tools

Requirements: