Executive Assistant to Chairman

James Douglas Middle East; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

James Douglas Middle East in Dubai is seeking an executive assistant to support the Chairman, coordinating day-to-day operations and cross-functional projects. You will act as a trusted liaison with senior stakeholders and project teams to ensure alignment with strategic objectives and timely information flow.

You will prepare presentations, executive summaries, and briefing materials, draft high-level communications, and maintain strict confidentiality.

Qualifications

• Bachelor's degree in Business Administration, Engineering, or a related field.
• Minimum of 5–7 years of experience in a senior executive assistant or coordination role.
• Strong operational understanding and project management is mandatory.
• Excellent verbal and written communication skills in English.
• High level of professionalism, integrity and attention to detail.
• Ability to multitask and work under pressure in a dynamic environment.

Responsibilities

• Act as a trusted point of contact between the Chairman and internal stakeholders.
• Monitor progress of strategic projects and provide regular updates to the Chairman.
• Conduct research, gather data, and provide analysis for strategic decision-making.
• Prepare presentations, executive summaries, and briefing materials.
• Draft, review and manage sensitive communications on behalf of the Chairman.
• Maintain strict confidentiality and handle executive matters with discretion.

Skills

Project management

Operational understanding

Communication skills

Multitasking

English proficiency

Education

Bachelor's degree

Job description

About the job Executive Assistant to Chairman

Our client is a global and diversified organization offering end-to-end solutions across multiple business segments, including Education, Agriculture, Trading, Engineering Procurement & Construction (EPC), Energy, and Mining. Driven by the philosophy. The company continually innovates to deliver solutions that positively impact lives globally. Our client collaborates closely with governments to achieve nation-building goals through R&D and technology-based expertise. The company has made significant contributions to developing societies in regions such as Africa, Asia, and the Middle East.

They are seeking a highly organized and proactive Executive Assistant to support the Chairman in overseeing day-to-day operations, Projects coordinating across senior management, and acting as a central point of contact for project teams. The ideal candidate will have exceptional communication skills, operational insight, and the ability to manage high-level coordination with discretion and efficiency.

Duties & Responsibilities

• Act as a trusted point of contact between the Chairman and internal stakeholders, including senior executives, department heads, and project teams. Ensure the seamless flow of information and alignment of strategic objectives across the organization.
• Monitor the progress of various strategic projects by maintaining project dashboards, reviewing timelines. provide regular updates to the Chairman on project status, deliverables, and milestones.
• Conduct research, gather data, and provide analysis to support the Chairman in strategic decision-making. Assist with business planning, investment assessments, and operational improvements as needed.
• Prepare presentations, executive summaries, and briefing materials for internal and external meetings.
• Draft, review, and manage sensitive and high-level communications on behalf of the Chairman.
• Maintain strict confidentiality and handle all executive matters with discretion, tact, and professionalism.

Qualifications

• Bachelor's degree in Business Administration, Engineering, or a related field.
• Minimum of 5 – 7 years of experience in a senior executive assistant or coordination role, preferably in a project-based, construction, or education.
• Strong operational understanding and project management is mandatory.
• Excellent verbal and written communication skills in English.
• High level of professionalism, integrity, and attention to detail.
• Ability to multitask and work under pressure in a dynamic environment.