Executive Assistant to CEO: Strategic Scheduler & Liaison

MILELE MOTORS FZE; Dubai; On-site; AED 360,000 - 600,000; Full time

Job summary

Milele Motors FZE is seeking an Executive Assistant to the CEO to act as a strategic force multiplier across time, priorities, and communications. You will manage the CEO's calendar, travel, meeting briefs, and board materials, ensuring cadence and discretion in a high-growth, multi-country setting.

The role requires 6+ years supporting C-suite or founders, advanced Microsoft 365 tools, Power BI/Excel, and a proven ability to distill ambiguity into concise briefs using MECE principles.

Qualifications

• Bachelor's degree required; Masters/MBA preferred.
• 6+ years supporting C-suite or founders in fast-paced, multi-country setups.
• Advanced Microsoft 365, Power BI/Excel, and workflow automation.

Responsibilities

• Own the CEO's calendar, travel, and daily agenda; protect focus time.
• Prepare meeting briefs with objectives, context, risks, and talking points.
• Operate cadence & program management; run executive reviews with scorecards.
• Draft internal/external communications for the CEO (emails, memos, speeches, LinkedIn).
• Prepare board/investor materials and manage logistics/minutes with discretion.
• Represent CEO with investors, suppliers, and public officials.
• Synthesize ambiguity into concise briefs using Pyramid Principle/MECE.
• Apply gatekeeping with judgement and tact.
• Maintain CEO files, briefs, and templates (Teams/SharePoint).
• Plan complex international travel with cost/risk controls; organize leadership offsites.
• Provide limited personal support to enable seamless execution.
• Use AI tools for summarization, drafting, and research; build basic dashboards in Excel/Power BI.

Skills

Microsoft 365

Power BI

Excel

Workflow automation

Education

Bachelor's degree

Masters/MBA preferred

Tools

Microsoft Teams

Power Automate

SharePoint

Job description

Milele Motors FZE is seeking an Executive Assistant to the CEO to act as a strategic force multiplier across time, priorities, and communications. You will manage the CEO's calendar, travel, meeting briefs, and board materials, ensuring cadence and discretion in a high-growth, multi-country setting.

The role requires 6+ years supporting C-suite or founders, advanced Microsoft 365 tools, Power BI/Excel, and a proven ability to distill ambiguity into concise briefs using MECE principles.