Executive Assistant to CEO | Arabic Speaker, Dubai

Black Pearl Consult; Dubai; On-site; AED 201,000 - 312,000; Full time

Job summary

Black Pearl Consult seeks a highly organized Personal Assistant to support the CEO of a leading FMCG manufacturing company in Dubai. The role requires discretion, proactive daily operations, and exceptional communication.

Responsibilities include managing the CEO's calendar and communications, drafting reports and presentations, coordinating travel, minutes, and meetings, and ensuring confidential record-keeping.

Qualifications

• Bachelor’s degree or equivalent in a related field preferred.
• Fluent in Arabic and English (spoken and written).
• Minimum 5+ years of proven experience as Personal Assistant/Executive Assistant or similar role.
• Strong organizational, multitasking, and time-management skills.
• Excellent communication and interpersonal skills across all levels.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and business correspondence.

Responsibilities

• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Manage and prioritize incoming communications, including emails, phone calls, and correspondence.
• Draft, review, and prepare official communications, reports, and presentations for the CEO.
• Organize and maintain the CEO’s calendar, including scheduling meetings, appointments, and events.
• Arrange complex travel plans, itineraries, and logistics.
• Prepare briefing materials and ensure CEO is prepared for meetings and trips.
• Coordinate, attend, and document minutes for key meetings.
• Follow up on action points and ensure timely completion of tasks.
• Liaise with departments to ensure alignment on CEO directives.
• Maintain confidential records and documents with discretion.

Skills

Arabic

English

Organizational skills

Multitasking

Time management

Communication

Education

Bachelor’s Degree in Business Administration, Office Management, or a related field

Tools

MS Office

PowerPoint

Job description

Black Pearl Consult seeks a highly organized Personal Assistant to support the CEO of a leading FMCG manufacturing company in Dubai. The role requires discretion, proactive daily operations, and exceptional communication.

Responsibilities include managing the CEO's calendar and communications, drafting reports and presentations, coordinating travel, minutes, and meetings, and ensuring confidential record-keeping.