Personal Assistant to CEO (Arabic speaker)

Black Pearl Consult; Dubai; On-site; AED 201,000 - 312,000; Full time

Job summary

Black Pearl Consult seeks a highly organized Personal Assistant to support the CEO of a leading FMCG manufacturing company in Dubai. The role requires discretion, proactive daily operations, and exceptional communication.

Responsibilities include managing the CEO's calendar and communications, drafting reports and presentations, coordinating travel, minutes, and meetings, and ensuring confidential record-keeping.

Qualifications

• Bachelor’s degree or equivalent in a related field preferred.
• Fluent in Arabic and English (spoken and written).
• Minimum 5+ years of proven experience as Personal Assistant/Executive Assistant or similar role.
• Strong organizational, multitasking, and time-management skills.
• Excellent communication and interpersonal skills across all levels.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and business correspondence.

Responsibilities

• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Manage and prioritize incoming communications, including emails, phone calls, and correspondence.
• Draft, review, and prepare official communications, reports, and presentations for the CEO.
• Organize and maintain the CEO’s calendar, including scheduling meetings, appointments, and events.
• Arrange complex travel plans, itineraries, and logistics.
• Prepare briefing materials and ensure CEO is prepared for meetings and trips.
• Coordinate, attend, and document minutes for key meetings.
• Follow up on action points and ensure timely completion of tasks.
• Liaise with departments to ensure alignment on CEO directives.
• Maintain confidential records and documents with discretion.

Skills

Arabic

English

Organizational skills

Multitasking

Time management

Communication

Education

Bachelor’s Degree in Business Administration, Office Management, or a related field

Tools

MS Office

PowerPoint

Job description

Personal Assistant to CEO (Arabic speaker)

Dubai, United Arab Emirates | Posted on 09/18/2025

We are seeking a highly organized, proactive, and dedicated Personal Assistant (PA)to support the Chief Executive Officer of a leading FMCG manufacturing company in the UAE. The ideal candidate will serve as the CEO’s right hand, ensuring seamless daily operations, efficient time management, and effective communication within and outside the organization. This role requires professionalism, discretion, and the ability to work in a fast-paced, dynamic business environment.

Key Responsibilities:

Serve as the primary point of contact between the CEO and internal/external stakeholders.

Manage and prioritize incoming communications, including emails, phone calls, and correspondence.

Draft, review, and prepare official communications, reports, and presentations on behalf of the CEO.

Organize andmaintain the CEO’s calendar, including scheduling meetings, appointments, and events.

Arrange complex and detailed travel plans, itineraries, and agendas, ensuring smooth logistics.

Prepare briefing materials and ensure the CEO is well-prepared for meetings and trips.

Coordinate, attend, and document minutes for key meetings.

Follow up on action points and ensure timely completion of assigned tasks.

Liaise with different departments to ensure alignment on CEO’s directives.

Maintain confidential records, files, and documents with the highest level of discretion.

Manage task lists and provide daily follow-upto ensure priorities are met.

Support in research, project coordination, and special assignments as directed by the CEO.

Uphold professional representation of the CEO in all dealings.

Perform ad hoc tasks and assignments to support executive-level decision-making and operations.

Requirements

To be considered for this role, you need to meet the following criteria:

• Bachelor’s Degree in Business Administration, Office Management, or a related field (preferred).
  
• Fluent in Arabic and English(spoken and written)
  
• Minimum of 5+ years’ proven experienceas a Personal Assistant, Executive Assistant, or similar role (preferably in manufacturing, FMCG, or related industries).
  
• Strong organizational, multitasking, and time-management skills.
  
• Excellent communication and interpersonal skills, with the ability to interact confidently at all levels.
  
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook)and business correspondence.
  
• Ability to work under pressure, handle sensitive information with confidentiality, and adapt to changing priorities.