Executive Assistant to the CEO

Gulf Data International; Abu Dhabi; On-site; AED 89,000 - 179,000; Full time

Job summary

Gulf Data International in Abu Dhabi seeks an organized, proactive Executive Assistant to the CEO to provide high-level administrative and operational support. The successful candidate will coordinate executive activities, facilitate internal and external communications, support compliance processes, and ensure follow-up on strategic priorities.

Responsibilities include managing the CEO's schedule, preparing briefs and reports, coordinating with legal and regulatory teams, maintaining corporate

Qualifications

• Bachelor's degree in Business Administration, Management or related field is required.
• Previous experience as an Executive Assistant or similar role supporting senior management is required.
• Strong organizational, communication, and multitasking abilities are essential.
• Excellent written and verbal English communication skills are essential.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) is expected.
• Ability to handle confidential information with discretion and professionalism.

Responsibilities

• Manage CEO schedule, coordinate meetings, and track strategic priorities.
• Prepare executive briefings, management reports, meeting agendas and follow-up docs.
• Facilitate internal and external communications with clients, legal advisors and partners.
• Organize legal files, contracts, and corporate records; liaise with legal on matters.
• Coordinate corporate compliance activities and governance documentation.
• Support cross-functional initiatives and monitor progress of key deliverables.
• Compile confidential reports and maintain executive records with discretion.

Skills

Organizational skills

Communication skills

Multitasking

Written and verbal English

Attention to detail

Education

Bachelor's degree in Business Administration/Management or related field

Tools

Microsoft Office

Job description

We are seeking an organized proactive detail-oriented Executive Assistant to the CEO to provide high-level executive administrative and operational support The successful candidate will coordinate executive activities facilitate internal and external communications support corporate compliance processes and ensure effective follow-up on strategic and operational priorities

Responsibilities

Executive Schedule amp Strategic Coordination

Manage and coordinate the CEO s schedule business engagements strategic meetings and corporate commitments Prepare executive briefings management reports meeting agendas and follow-up documentation Track key decisions action items and strategic priorities to ensure timely execution

Executive Communication amp Stakeholder Coordination

Act as a central point of coordination between the CEO internal departments and external stakeholders Facilitate communication with clients legal advisors government authorities and business partners Ensure timely follow-up on executive instructions management decisions and business correspondence

Legal Documentation amp Contract Administration

Organize and maintain legal files contracts corporate records and official documentation Coordinate with legal advisors and relevant departments on legal and contractual matters Monitor contract renewals documentation requirements and important deadlines

Corporate Compliance amp Governance Support

Coordinate corporate compliance activities in accordance with applicable UAE regulations internal policies and governance requirements Monitor the renewal of corporate licenses registrations and statutory documents Liaise with relevant departments and external authorities to ensure timely completion of compliance-related requirements

Business amp Operational Coordination

Support the CEO in coordinating strategic projects business activities and operational initiatives Monitor departmental progress key deliverables and management action items Facilitate cross-functional coordination to support organizational objectives

Executive Reporting amp Confidentiality

Compile and consolidate management reports operational updates and business information for executive review Maintain accurate and organized executive records and documentation Handle sensitive executive legal financial and corporate information with the highest level of confidentiality and discretion

Requirements

• Bachelor's degree in Business Administration, Management, or a related field.
• Previous experience as an Executive Assistant, Executive Coordinator, or in a similar role supporting senior management.
• Strong organizational, communication, and multitasking skills.
• Excellent written and verbal communication skills in English.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Ability to manage confidential information with professionalism and discretion.
• Strong attention to detail, problem-solving skills, and the ability to work independently.
• Familiarity with UAE corporate procedures, legal documentation, and compliance requirements is an advantage.