Executive Assistant to C-Suite

applydubaijob.com; Dubai; On-site; AED 201,000 - 312,000; Full time

Job summary

Graystone Capital in Dubai, United Arab Emirates, is seeking an Executive Assistant to support its C-Suite team. The role focuses on streamlining workflows, managing multi-time-zone schedules, bilingual communications, and providing administrative support in a fast-paced financial services environment.

The selected candidate will act as a communication bridge between executives, high-profile clients, banking institutions, and external stakeholders, handling meeting logistics, travel

Qualifications

• Must be bilingual in English and Arabic.
• Previous Executive Assistant experience preferred.
• Mastery of C-Suite calendar management and minute-taking.
• Proficiency in MS Office suite and presentations.

Responsibilities

• Oversee executive calendars, appointments, and cross-time-zone schedules.
• Draft, translate, and manage bilingual communications in English and Arabic.
• Prepare meeting agendas, executive slide decks, financial presentations, and briefing reports.
• Attend executive meetings, record minutes, and track post-meeting actions.
• Organize international travel itineraries and event logistics.

Skills

Bilingual English Arabic

Calendar management

Minute-taking

MS Office proficiency

Presentation skills

Tools

Microsoft Office Suite

Microsoft Teams

Job description

Job Title: Executive Assistant to C-Suite

Company: Graystone Capital

Location: Dubai, United Arab Emirates

Employment Type: Full Time

Salary: Not Specified

Candidate Prerequisites: Native/Fluent English & Arabic Bilingual Skills | Previous Executive Assistant Experience Preferred | Mastery of C-Suite Calendar Management & Minute-Taking | Proficiency in MS Office Suite & Presentations

Graystone Capital is hiring an Executive Assistant to support its C-Suite executive team at its office in Dubai. This role focuses on streamlining executive workflows, managing multi-time-zone schedules, facilitating bilingual communications, and providing administrative support within a fast-paced financial services environment. The selected candidate will act as a communication bridge between C-level executives, high-profile clients, banking institutions, and external stakeholders, while handling meeting arrangements, travel logistics, meeting minutes, and confidential records with discretion.

Key Responsibilities

• Oversee executive calendars, appointments, complex schedules, and cross-time-zone meeting logistics.
• Draft, translate, and manage bilingual business correspondence and strategic executive communications in English and Arabic.
• Prepare meeting agendas, executive slide decks, financial presentation materials, and briefing reports.
• Attend strategic executive meetings, record detailed minutes, and track post-meeting actionable items.
• Organize international business travel itineraries, accommodation, and corporate event logistics.

Requirements

• Education & Experience: Previous experience as an Executive Assistant supporting senior leaders or C-suite executives in corporate or financial environments preferred.
• Technical Skills: High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and modern virtual meeting platforms.
• Key Competencies: Bilingual fluency in English and Arabic, executive calendar administration, minute-taking, discrete handling of confidential records, and project tracking.