Executive Assistant to C-Suite / Executive Leadership

Via Medica International Healthcare; Abu Dhabi; On-site; AED 201,000 - 312,000; Full time

Job summary

Via Medica International Healthcare in Abu Dhabi is seeking an Executive Assistant to provide high-level administrative, operational, and strategic support to the C-Suite. The role requires exceptional discretion, superb organizational skills, and the ability to manage complex schedules and travel while coordinating cross-functional activities.

You will act as a gatekeeper and primary contact for international partners and internal departments, ensuring timely, accurate communication and

Responsibilities

• Manage complex, fluid calendars, resolving scheduling conflicts and prioritizing executive time effectively.
• Coordinate high-level internal, external, and board-level meetings, taking comprehensive minutes and tracking action items.
• Arrange comprehensive domestic and international travel itineraries, visa applications, flight bookings, accommodation, and ground transportation.
• Draft, format, and review high-level correspondence, executive briefings, presentations, and reports in flawless English.
• Act as the professional point of contact between executive leadership, international partners, and internal department heads.
• Monitor decision pipelines and cross-departmental deliverables to ensure timely execution on executive initiatives.
• Handle highly sensitive personal and business matters with absolute confidentiality and discretion.

Job description

Executive Assistant to C-Suite / Executive Leadership

Location: Abu Dhabi, United Arab Emirates

Employment Type: Full-time (On-site)

Industry: Healthcare / Corporate Operations

Position Overview

We are seeking a highly organized, proactive, and polished Executive Assistant to provide seamless high-level administrative, operational, and strategic support to executive leadership in Abu Dhabi. Serving as the central point of contact and primary gatekeeper, the ideal candidate brings strong international administrative experience, exceptional discretion, and the ability to manage complex schedules, international travel, and cross-functional operations in a fast-paced environment.

Key Responsibilities

• Executive Calendar & Schedule Management:

  • Manage complex, fluid calendars, resolving scheduling conflicts and prioritizing executive time effectively.
  • Coordinate high-level internal, external, and board-level meetings, taking comprehensive minutes and tracking action items.

• Travel & Logistics Coordination:

  • Arrange comprehensive domestic and international travel itineraries, visa applications, flight bookings, accommodation, and ground transportation.

• Communication & Stakeholder Liaison:

  • Draft, format, and review high-level correspondence, executive briefings, presentations, and reports in flawless English.
  • Act as the professional point of contact between executive leadership, international partners, and internal department heads.

• Operations & Task Tracking:

  • Monitor decision pipelines and cross-departmental deliverables to ensure timely execution on executive initiatives.
  • Handle highly sensitive personal and business matters with absolute confidentiality and discretion.