Executive Assistant to C-Suite / Executive Leadership

Via Medica International; Abu Dhabi; On-site; AED 180,000 - 300,000; Full time

Job summary

Via Medica International in Abu Dhabi is seeking an Executive Assistant to provide seamless, high-level administrative and operational support to our C-Suite leadership. You will manage complex schedules, coordinate international travel, and serve as the central point of contact across functions to ensure smooth, efficient operations.

Fluency in English, exceptional discretion, and the ability to handle confidential matters in a fast-paced healthcare and corporate environment are essential.

Qualifications

• Experience providing executive support to C-suite or senior leadership.
• Excellent written and verbal communication in English.
• Proven ability to manage confidential information with discretion.

Responsibilities

• Manage complex, fluid calendars; resolve scheduling conflicts and prioritise executive time.
• Coordinate high-level internal, external, and board-level meetings; take minutes and track actions.
• Arrange domestic and international travel itineraries, visas, flights, accommodation, and ground transport.
• Draft and review high-level correspondence, briefings, presentations, and reports in English.
• Act as liaison between executive leadership, international partners, and internal departments.
• Monitor pipelines and cross-departmental deliverables for timely execution of initiatives.

Skills

Calendar management

Travel coordination

Stakeholder liaison

Discretion

English communication

Job description

Executive Assistant to C-Suite / Executive Leadership

Location: Abu Dhabi, United Arab Emirates

Employment Type: Full-time (On-site)

Industry: Healthcare / Corporate Operations

Position Overview

We are seeking a highly organized, proactive, and polished Executive Assistant to provide seamless high-level administrative, operational, and strategic support to executive leadership in Abu Dhabi. Serving as the central point of contact and primary gatekeeper, the ideal candidate brings strong international administrative experience, exceptional discretion, and the ability to manage complex schedules, international travel, and cross-functional operations in a fast-paced environment.

Key Responsibilities

• Executive Calendar & Schedule Management:

  • Manage complex, fluid calendars, resolving scheduling conflicts and prioritizing executive time effectively.

  • Coordinate high-level internal, external, and board-level meetings, taking comprehensive minutes and tracking action items.

• Travel & Logistics Coordination:

  • Arrange comprehensive domestic and international travel itineraries, visa applications, flight bookings, accommodation, and ground transportation.

• Communication & Stakeholder Liaison:

  • Draft, format, and review high-level correspondence, executive briefings, presentations, and reports in flawless English.

  • Act as the professional point of contact between executive leadership, international partners, and internal department heads.

• Operations & Task Tracking:

  • Monitor decision pipelines and cross-departmental deliverables to ensure timely execution on executive initiatives.

  • Handle highly sensitive personal and business matters with absolute confidentiality and discretion.